Know Which Subs Are Compliant Before the Job Starts — Not After.
COI Tracking & Subcontractor Compliance for General Contractors
You're responsible for every subcontractor on your jobsite. TrackMyVendor helps general contractors verify licenses, track insurance, collect safety certifications, store contracts, and maintain complete compliance documentation for every sub — across every project.
How TrackMyVendor helps general contractors
Verify sub licenses instantly
Search our database of 1 million+ licenses from Texas, Florida, California, Washington, Oregon, Illinois, and Colorado to confirm your subs are properly licensed before they step on the jobsite. Every linked license is re-checked daily, so a suspension mid-project reaches you without anyone re-running the lookup.
The certificate reads itself — endorsements included
Your sub uploads the ACORD 25 and the carrier, policy numbers, limits and the effective and expiration dates of every coverage line come off it automatically. Where the endorsement forms are attached, the form numbers are read too — CG 20 10 for ongoing operations, CG 20 37 for completed — so additional insured is something you confirm rather than assume. See how AI COI parsing works.
W-9s collected in the same breath
Ask for the W-9 in the same request as the certificate. Legal name, TIN and tax classification are read off the form and filed on the sub's record, so January's 1099 run is a filter on a dashboard rather than a fire drill in the office.
We chase the sub — you don't
Renewal notices go to the subcontractor, not just your own team, and every one carries their upload link, so the fix is one tap on a phone instead of a reply asking what you need. Chase everyone outstanding in a single click, with a 48-hour cooldown so nobody is emailed twice, and see who has actually opened their link.
Projects that carry their own coverage requirements
Group subs by job, then set what that job demands — general liability, auto, workers' comp and umbrella, each with its own minimum limit. A sub cleared for a tenant fit-out is not automatically cleared for the hospital wing, and the dashboard says so per project. See how projects work.
Fits the stack your office already runs
Subscribe every expiration date into Google Calendar, Outlook or Apple Calendar so renewals sit beside your schedule, and push compliance events into Slack, Teams, Zapier or Make with signed webhooks. The alert lands where your team already looks, not in one more dashboard to remember.
Your full sub roster with live license and COI status. See who's compliant before the job starts.
The subcontractor compliance challenge
General contractors juggle dozens of subcontractors across multiple trades. Keeping every sub's paperwork current is a constant headache:
Not sure how exposed you are?
Take our free 5-minute compliance assessment and find out exactly where your process has gaps.
Common subcontractor trades to track
Subcontractor compliance software and COI tracking for general contractors
Most compliance tools are built for enterprise risk teams — expensive, complex, and overkill for a GC managing 10–50 active subs. TrackMyVendor is subcontractor compliance software built specifically for general contractors, and the job it does first is the one that eats the most time: COI tracking. Each sub's certificate of insurance arrives through a magic link — no account, no portal — is read by AI for coverage dates, limits and policy numbers, and then chases itself, with renewal notices going to the sub as well as to you. Behind that certificate, the sub's state license keeps being checked daily, which is the part COI-only tools leave to you.
- Subs upload their COI, W-9 and anything else you ask for in under 2 minutes — no login, no chasing
- AI extracts GL, auto, workers' comp and umbrella limits and expiration dates automatically, and reads the endorsement forms behind them
- Set coverage minimums per project and flag subs underinsured for a specific job
- License status checked against the TX, FL, CA, WA, OR, IL and CO databases daily — a suspension reaches you the morning it happens
Unlike enterprise alternatives that charge per document or require a minimum contract, TrackMyVendor is free for your first 25 subs, with no credit card — and unlimited subs cost less than finding one expired license on inspection day. See the plans. For the full feature treatment — AI parsing, the ACORD-form workflow, and expiration alerts in depth — see COI tracking software, or read the guide to how to track subcontractor insurance.
Try it free — first 25 subs at no costSimple, transparent pricing
Every plan verifies subcontractor licenses against the state databases. Start free with your first 25 subs.
Free
Free forever. No credit card. No expiration date on the free tier.
- ✓AI COI parsing and AI W-9 parsing — carrier, limits, policy dates, name, TIN and tax classification read for you
- ✓Any other document, filed by category — contracts, financials, licensing, insurance
- ✓License tracking in all 50 states, plus automated daily state-database verification
- ✓Magic link uploads — your subs send documents without an account
- ✓Expiration tracking across every license, certificate and W-9
- ✓Weekly compliance digest by email
- ✓Timestamped audit trail
Starter
Solo GC or property manager tired of chasing renewals manually — less than the cost of discovering one expired license on inspection day.
- ✓Everything in Free
- ✓Unlimited subcontractors — no 25-record ceiling
- ✓Automated email alerts at 90/60/30/7 days — sent to your team and the contractor
- ✓Calendar feed — subscribe every deadline into Google Calendar, Outlook or Apple Calendar
- ✓Invite a second user to your account
Pro
Multiple job sites or properties, with a foreman or office manager who also needs access.
- ✓Everything in Starter
- ✓AI-parsed endorsements — additional insured, waiver of subrogation, primary & non-contributory, read off the endorsement pages
- ✓Projects — group subs by job or property, with per-project coverage requirements
- ✓Unlimited users & team roles
- ✓Bulk import — add your roster from CSV or a certificate archive
- ✓Integrations — API key, webhooks, Zapier, Make, Slack and Teams
- ✓Compliance reports (PDF & Excel)
No contracts. Cancel anytime. See the full plan comparison →
Frequently asked questions
Can I track subcontractors across multiple projects?
How do I get subcontractors to send me their documents?
Which states can I verify licenses for?
What happens if a subcontractor's license expires mid-project?
Do my subcontractors need to create an account to upload documents?
What is subcontractor compliance software for general contractors?
How much does subcontractor compliance software cost for a general contractor?
Subcontractor Compliance Checklist (PDF)
Pick the sections you need — Insurance, Licenses, Tax Documents, Safety Training, and more — and download a print-ready checklist. No sign-up required.
Keep every subcontractor compliant
Verify licenses, collect documents, and get automatic alerts. Protect your projects and your license.
Start free — verify your first 25 subs in minutesNo credit card required
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