TrackMyVendor
Login Sign up free

Free resource

Subcontractor Compliance Checklist (PDF)

Pick the sections you need — Insurance, Licenses, Tax Documents, Safety Training, and more — and download a print-ready checklist. No sign-up required.

Get free checklist
Built for general contractors

Subcontractor Compliance for General Contractors

You're responsible for every subcontractor on your jobsite. TrackMyVendor helps general contractors verify licenses, track insurance, collect safety certifications, store contracts, and maintain complete compliance documentation for every sub — across every project.

Start free — track up to 3 vendors No credit card required

The subcontractor compliance challenge

General contractors juggle dozens of subcontractors across multiple trades. Keeping every sub's paperwork current is a constant headache:

Subcontractor licenses expire mid-project without notice
Insurance, tax forms, and compliance documents scattered across emails
Job inspectors require proof of current licensing on-site
Using unlicensed subs puts your own license and projects at risk

How TrackMyVendor helps general contractors

Verify sub licenses instantly

Search our database of 850,000+ licenses from Texas, Florida, and California to confirm your subs are properly licensed before they step on the jobsite.

Collect all compliance documents

Store insurance certificates, tax forms, safety certifications, signed contracts, and any other required documents for each subcontractor. Send them a magic link so they upload directly into your dashboard.

Automatic expiration alerts

Get email reminders at 90, 60, 30, and 7 days before a sub's license or insurance expires. Never get caught with an unlicensed sub on your project.

Export compliance reports

Generate PDF or Excel reports showing subcontractor compliance status. Ready for project owners, inspectors, or your own records.

Common subcontractor trades to track

Electrical contractors
Plumbing contractors
HVAC contractors
Roofing contractors
Concrete & foundation
Framing & structural
Painting contractors
Drywall & insulation
Landscaping & grading

Frequently asked questions

Can I track subcontractors across multiple projects?
Yes. Each subcontractor has a single profile with all their licenses, insurance, and documents. Whether they work on one project or ten, their compliance information stays up to date in one place.
How do I get subcontractors to send me their documents?
Use the Vendor Self-Service feature to send a secure magic link via email. Subcontractors click the link, upload their documents, and everything flows directly into your dashboard — no account needed on their end.
Which states can I verify licenses for?
Automatic verification is available for Texas (TDLR) and Florida (DBPR) licenses. For other states, you can manually enter license details and still get expiration tracking and compliance scoring.

Keep every subcontractor compliant

Verify licenses, collect documents, and get automatic alerts. Protect your projects and your license.

Start free — track up to 3 vendors

No credit card required

Explore More

Vendor Management

Organize all your contractors in one place

License Verification

Search 850,000+ professional licenses

COI Intelligence

AI-powered insurance certificate extraction

Project Management

Group vendors by project or job

Vendor Self-Service

Let vendors upload their own documents

Homebuilders

Compliance tracking for homebuilders

Plans & Pricing

View plans and start your free trial