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Built for general contractors

Know Which Subs Are Compliant Before the Job Starts — Not After.

Subcontractor Compliance Tracking for General Contractors

You're responsible for every subcontractor on your jobsite. TrackMyVendor helps general contractors verify licenses, track insurance, collect safety certifications, store contracts, and maintain complete compliance documentation for every sub — across every project.

Start free — verify your first 25 subs in minutes No credit card required

The subcontractor compliance challenge

General contractors juggle dozens of subcontractors across multiple trades. Keeping every sub's paperwork current is a constant headache:

Subcontractor licenses expire mid-project without notice
Insurance, tax forms, and compliance documents scattered across emails
Job inspectors require proof of current licensing on-site
Using unlicensed subs puts your own license and projects at risk

Not sure how exposed you are?

Take our free 10-minute compliance assessment and find out exactly where your process has gaps.

Take free assessment

How TrackMyVendor helps general contractors

Verify sub licenses instantly

Search our database of 1 million+ licenses from Texas, Florida, California, Washington, and Oregon to confirm your subs are properly licensed before they step on the jobsite.

Collect all compliance documents

Store insurance certificates, tax forms, safety certifications, signed contracts, and any other required documents for each subcontractor. Send them a magic link so they upload directly into your dashboard.

Automatic expiration alerts

Get email reminders at 90, 60, 30, and 7 days before a sub's license or insurance expires. Never get caught with an unlicensed sub on your project.

Export compliance reports

Generate PDF or Excel reports showing subcontractor compliance status. Ready for project owners, inspectors, or your own records.

Subcontractor compliance dashboard showing license status, COI expiry dates, and compliance scores for a general contractor's active roster of subs

Your full sub roster with live license and COI status. See who's compliant before the job starts.

Common subcontractor trades to track

Electrical contractors
Plumbing contractors
HVAC contractors
Roofing contractors
Concrete & foundation
Framing & structural
Painting contractors
Drywall & insulation
Landscaping & grading

Subcontractor compliance software built for general contractors

Most compliance tools are built for enterprise risk teams — expensive, complex, and overkill for GCs managing 10–50 active subs. TrackMyVendor is subcontractor compliance software built specifically for general contractors: fast to set up, easy to onboard new subs, and priced for small and mid-size GC teams.

License verification

Checks each sub's license status against TX, FL, CA, WA, and OR state databases daily. Alerts you the moment a license is suspended or expires.

COI tracking & AI parsing

AI reads each certificate of insurance and extracts coverage dates, limits, and policy numbers. No manual data entry. Alerts at 90/60/30/7 days before expiration.

W-9 & document collection

Send subs a secure upload link — they submit their W-9, COI, and required docs without creating an account. One dashboard. Stay 1099-ready year-round.

Unlike enterprise alternatives that charge per-document or require a minimum contract, TrackMyVendor is free for your first 25 subs — no credit card required. Growing GC teams pay $39/month for unlimited subs.

Try it free — first 25 subs at no cost

Frequently asked questions

Can I track subcontractors across multiple projects?
Yes. Each subcontractor has a single profile with all their licenses, insurance, and documents. Whether they work on one project or ten, their compliance information stays up to date in one place.
How do I get subcontractors to send me their documents?
Use the Vendor Self-Service feature to send a secure magic link via email. Subcontractors click the link, upload their documents, and everything flows directly into your dashboard — no account needed on their end.
Which states can I verify licenses for?
Automatic verification is available for Texas (TDLR), Florida (DBPR), California (CSLB), Washington (L&I), and Oregon (CCB) licenses. For other states, you can manually enter license details and still get expiration tracking and compliance scoring.
What happens if a subcontractor's license expires mid-project?
TrackMyVendor alerts you at 90, 60, 30, and 7 days before a license expires — so you can follow up before the sub is on site with lapsed credentials. If a license is revoked or suspended without warning, the status updates automatically from the state database and you receive an alert. You are never waiting for the sub to self-report.
Do my subcontractors need to create an account to upload documents?
No. The Vendor Self-Service feature lets you send a secure magic link to any subcontractor via email. They click the link, upload their COI, W-9, or other required documents, and everything flows directly into your compliance dashboard. No account or login required on their end.
What is subcontractor compliance software for general contractors?
Subcontractor compliance software for general contractors is a platform that centralizes license verification, COI tracking, and document collection for every sub on your roster. Instead of chasing PDFs and manually checking state license databases, GCs use compliance software to get automated verification, expiration alerts, and a real-time compliance dashboard across all active subs and projects.
How much does subcontractor compliance software cost for a general contractor?
TrackMyVendor is free for general contractors tracking up to 25 subcontractors — no credit card required. Larger teams pay $39 per month for unlimited subcontractors. Enterprise tools like Avetta or Highwire cost significantly more and are typically built for national GCs managing hundreds of subs.

Subcontractor Compliance Checklist (PDF)

Pick the sections you need — Insurance, Licenses, Tax Documents, Safety Training, and more — and download a print-ready checklist. No sign-up required.

Get free checklist

Keep every subcontractor compliant

Verify licenses, collect documents, and get automatic alerts. Protect your projects and your license.

Start free — verify your first 25 subs in minutes

No credit card required

Explore More

Vendor Management

Organize all your contractors in one place

License Verification

Search 1 million+ professional licenses

COI Tracking Software

Software for collecting and tracking COIs

Compare COI Tracking Software

How TrackMyVendor compares to myCOI, Avetta, and spreadsheets

Project Management

Group vendors by project or job

Contractor Onboarding

Onboard subcontractors without the back-and-forth

How to Verify a Contractor License

Step-by-step guide to license verification

Free Compliance Assessment

AI assessment of your subcontractor compliance process

Free Compliance Checklist

Download a free PDF compliance checklist

Plans & Pricing

View plans and start your free trial