Updated October 2026 · checked against Billy's own website

A Billy Alternative for GCs Who Want the Price First and the Setup Done Today

Billy is construction compliance built for builders: no-login uploads for subs and their brokers, deep construction ERP integrations, a prequalification tool and a managed plan. Its own calculator estimates about $600 a month for a mid-size GC, quoted after a demo. TrackMyVendor is the self-serve option with the price on the page.

Start free — no sales call → Compare side by side ↓

Choose Billy if

✓Compliance has to live inside your construction ERP or project management system.
✓You want prequalification forms on your own website, with your own questions, and DocuSign workflows in the same tool as the COI.
✓You'd rather hand the work to a managed service than run it in-house.
✓You run 100 to 300+ subs and the estimated monthly fee is small next to the admin time it saves.

Choose TrackMyVendor if

✓You want the price on the page and to start without a demo.
✓You want a REST API and webhooks you can use yourself (Pro).
✓You want to vet a sub through the same upload link, with their EMR letter and OSHA 300A read and TRIR worked out (Starter and up).
✓You need each sub's license checked against the state database, not stored as another document.
✓You want the endorsement forms read — additional insured, waiver, primary and noncontributory — not just the ticked boxes (Pro).
✓Your insurer's premium audit should take an afternoon: every sub's coverage by day, with the evidence (Pro).
✓You pay subs from QuickBooks Online and want their compliance on the vendor record before you do (Pro).
✓You track more than contractors — tenants, renters, franchisees — each on their own list, with requirements set per job, site or property.

TrackMyVendor vs Billy, feature by feature

Both let subs upload without an account and both read certificates for you. The differences are the price and how you get it, how deep the construction integrations go, and how your data moves in and out.

Capability	TrackMyVendor Free to start — see pricing	Billy Self-service & managed — quote after demo
Published pricing See the price before you talk to anyone	✓ Free plan; paid plans priced on the website	Partial Calculator estimate: "$600/mo, typical for 100–300 subs"; exact quote after a demo
Free plan and self-serve trial Load your own roster before you commit	✓ A free plan; 30-day trial on paid plans, no card	✗ "Try Billy Free" leads to a demo request
Setup Who configures the account, and how long it takes	✓ You, in about ten minutes	Kickoff call, standards review, setup and integrations, training, go-live
How certificates are collected What the sub has to do	✓ One-time link from their phone, no account to create	✓ "No logins are required" for vendors or their brokers
AI certificate reading Coverage data pulled from the PDF	✓ Carrier, policy number, dates and limits on every row — every plan	✓ AI Review Assistant
Contractor license verification The license checked against the state database	✓ TX, FL, CA, WA, OR, IL, CO, AZ, CT, AR, VA and OH state databases; licenses in every state tracked by expiration	Lists business license verification; how it's done isn't described
Endorsement forms read Additional insured, waiver, primary and noncontributory	✓ Read by ISO form number — Pro	✓ Endorsement review listed among its workflows
Premium audit report Was every sub insured, every day of the policy period?	✓ Coverage by day for each line, gaps named, evidence ZIP — Pro	Not described on its site
Why a sub is non-compliant What's missing, in words	✓ Each red badge lists the reasons and the tab that fixes them — every plan	Not described on its site
QuickBooks Online Compliance where you pay subs	✓ Status on the matched vendor record — Pro	Not listed; Sage, Acumatica and JD Edwards instead
Calendar feed Deadlines in the calendar you already use	✓ Google, Outlook or Apple Calendar — Starter and up	Not described on its site
Any mix of third parties Contractors, vendors, tenants, renters in one roster	✓ Each on its own list (Pro); every job, site or property with its own coverage (Starter and up) and documents (Pro)	Partial Built for construction: subs and vendors
W-9 collection and reading Collected with the COI, read for you	✓ Name, tax classification, TIN type and last four read by AI — every plan	✓ W-9 collection and verification listed
Renewal reminders to the sub Before each certificate expires	✓ 90/60/30/7 days, with the upload link — Starter and up; weekly digest on every plan	✓ Automated renewal requests
Projects and per-project requirements Subs grouped by job or property	✓ Per-project coverage minimums — Starter and up	✓ Project compliance verification
Safety documents read The EMR letter and OSHA 300A, for vetting a sub	✓ EMR read; TRIR and DART worked out from the 300A; over your maximum flagged — Starter and up	Partial EMR and OSHA 300A collected and reviewed with "AI-assisted checks"; reading the rate or working out TRIR not described
Subcontractor prequalification Vet subs before you hire them	✓ Prospects: one link, then approve, approve with conditions or decline — every plan	✓ Prequal forms on your own website; qualified, qualified with exceptions, benched or rejected
Managed service Someone runs compliance for you	✗ Self-serve only	✓ Managed plan alongside self-service
Bulk import Bring your roster and certificates across	✓ Spreadsheet, or a ZIP of certificates read one by one — Starter and up	Not described; set up during onboarding
Data export Take everything out, any time	✓ Full data export on every plan; Excel and PDF reports on Pro	Not described on its site
API and webhooks Connect compliance to your own systems	✓ REST API, REST hooks and signed webhooks — Pro	Not described on its site
Ready-made integrations No code required	✓ QuickBooks Online, Zapier and Make — Pro	✓ Construction ERP and project tools, plus DocuSign

Billy's column is taken from its own website, checked October 2026. Features change — confirm anything that decides it for you on a call with them.

Start free — no sales call → Comparing more than two tools? See all six side by side.

Why teams look for a Billy alternative

Billy is a strong product for the GC it's built for. The reasons to keep looking are about size, buying process and what you can do with your own data.

The number comes after the demo

Billy's calculator shows an estimated fee of about $600 a month, "typical for 100–300 subs", and says the exact quote comes after the demo. If your roster is a few dozen subs, that estimate tells you little about your own price. TrackMyVendor's plans are on the pricing page, with a free plan to start.

Onboarding is a project

Billy describes a kickoff call, a review of your compliance standards, product setup and integrations, training and a go-live. That suits a GC wiring compliance into its ERP. If you just need certificates collected, you can import your roster and send upload links yourself in about ten minutes.

"Business license verification" isn't the same as a state-board check

Billy lists business license verification without saying how it's done. TrackMyVendor checks each contractor license against the state database in TX, FL, CA, WA, OR, IL, CO, AZ, CT, AR, VA and OH and shows the board's current status on the sub's record.

Your data's way out isn't described

Billy's site describes data flowing in from your construction systems, not an export or an API. TrackMyVendor has a full data export on every plan and a REST API with webhooks on Pro, so the decision stays reversible.

When Billy is the better choice

For some buyers Billy is simply the better product. If one of these is the deciding factor, stay with it.

✓

Compliance has to live inside your construction stack

Billy integrates with Procore — including a Side Panel — and with Autodesk, CMiC, Sage, JD Edwards, Viewpoint Vista, Trimble ProjectSight and Acumatica. If your project managers should see compliance where they already work, that depth is the reason to choose it.

✓

You want prequalification and signatures in one place

Billy runs prequalification on your own website with your own questions and decision statuses (qualified, qualified with exceptions, benched or rejected), and has DocuSign workflows next to the COI. TrackMyVendor vets a sub through the upload link and lets you approve, approve with conditions or decline, but has no form builder for your website and no e-signature.

✓

You'd rather hand it off

Billy offers a managed plan as well as self-service. TrackMyVendor is self-serve only: the software does the reading, reminding and checking, and your team runs it.

✓

You're a construction-only GC at scale

Billy is designed specifically for builders. At 100 to 300+ subs, its estimated fee is easy to justify against the admin time it replaces.

Switching from Billy to TrackMyVendor

A migration is two files — the vendor list and the certificates — and an afternoon.

1

Get your records out of Billy

Ask Billy for your subcontractor list as a spreadsheet and your current certificates as files before you cancel; its site doesn't describe a self-serve export. If your roster comes from your ERP or project system, export it from there instead.
2

Recreate your requirements

Billy's onboarding reviewed your compliance standards. Reuse that list to set company-wide coverage minimums, and per-project rules for the jobs with owner flow-downs.
3

Import the roster and the certificates

The vendor list as a spreadsheet, then the certificates as a ZIP; each one is read and filed under its contractor. Import and export (Starter and up).
4

Ask for whatever is missing

Subs without a current document get a one-time upload link. No account.
5

Keep your data portable

Full export on every plan; the REST API and webhooks on Pro.

Check your contract term before you switch. In the meantime you can run TrackMyVendor free on part of your roster alongside Billy and compare them on a real job.

TrackMyVendor pricing, on the page

Billy estimates around $600 a month for 100–300 subs and quotes after a demo. Every TrackMyVendor plan is on the pricing page — a free plan and flat monthly plans — with a 30-day trial on paid plans and no sales call.

Compare plans

Frequently asked questions

How much does Billy cost?

Billy doesn't publish a price list. The ROI calculator on its general contractor page shows an estimated fee of $600 a month, which it describes as typical for 100–300 subs, with the exact quote after a demo. TrackMyVendor's prices are on its pricing page, starting with a free plan.

Does Billy verify contractor licenses?

Billy's site lists the collection and verification of business licenses but doesn't describe how. TrackMyVendor checks the license with the state board and shows its current status beside the certificate. How license verification works.

Do subcontractors need a login for Billy or TrackMyVendor?

Neither. Billy says no logins are required for vendors or their brokers, and TrackMyVendor sends each sub a one-time upload link they open on their phone.

What does Billy do that TrackMyVendor doesn't?

Deep construction integrations, from project management to ERPs and DocuSign; prequalification forms you embed on your own website; and a managed plan where Billy runs compliance for you. TrackMyVendor is self-serve, vets subs through the same upload link it uses for certificates, and connects to other systems through its API, Zapier, Make and QuickBooks Online.

How do I switch from Billy to TrackMyVendor?

Export your subcontractor list from Billy or from your ERP, and ask Billy for your current certificates. Import the list into TrackMyVendor, upload the certificates as a ZIP so each one is read and filed under its sub, then send upload links to anyone missing a current document. Import and export in detail.

Is Billy only for construction?

Billy says it was designed specifically for builders, with separate pages for subcontractors, brokers and carriers, and manufacturers. TrackMyVendor works for any business that hires third parties — contractors, vendors, tenants, renters or franchisees — with each job, site or property carrying its own coverage and document requirements.

No demo. No onboarding project.

Import your subs, read their certificates, check their licenses and send the first upload links today. Start free; paid plans come with a 30-day trial.

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