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Built for security guard companies

Keep Every Guard's License Current — Before a Client or State Audit Catches It First

High turnover means constant onboarding and reverification, and a single expired guard license, firearms permit, or training cert can mean a lost contract or state action. TrackMyVendor tracks every credential for every officer — across every state you operate in — and alerts you before anything lapses.

Start free — track up to 25 guards No credit card required

In guarding, a lapsed credential is a lost contract — or a state action

The fear isn't abstract compliance — it's losing the right to post a guard. Between turnover and multi-state rules, credentials slip through the cracks:

High turnover means you're constantly onboarding and re-verifying — and a new hire's license status is easy to miss
Operating in multiple states means different licensing rules and renewal cycles for the same officer
A client contract requires proof of current licensing on demand — and you can't produce it fast enough
An expired firearms permit on an armed post is a licensing violation waiting to be found

Most tools that solve this bundle license tracking into a full patrol suite — GPS, scheduling, incident reports — that you have to buy and roll out just to fix one problem. TrackMyVendor is just the compliance piece.

Just the compliance piece — not a whole ops platform

Three modules keep every officer post-ready without making you adopt scheduling or GPS you don't need.

License & permit expiration tracking

Store every officer's state security license, armed-guard/firearms permit, and training certificates with their expiration dates — across every state you operate in — and get alerts at 90/60/30/7 days before any of them lapse.

Fast onboarding through turnover

Send a new hire a magic link — no account, no app. They upload their license, permit, and certs from a phone in under 2 minutes, so reverifying a churning roster doesn't eat your office's week.

Audit-ready proof on demand

Every credential lives in one dashboard with live expiration status. Export a compliance report as a PDF or Excel file in seconds — whenever a client or the state asks you to prove your guards are current.

Credentials security guard companies track

State security guard licenses
Armed guard / firearms permits
Unarmed officer registrations
Guard card / training certs
Baton / OC / Taser certs
CPR / first aid
Company GL insurance COI
Workers' comp
W-9 tax forms

TrackMyVendor stores and tracks the expiration of any credential you upload. Automatic state-database verification is available for contractor licenses in Texas, Florida, California, Washington, and Oregon; guard licenses and permits are tracked by their expiration dates and documents.

Frequently asked questions

Can TrackMyVendor track guard licenses and firearms permits?
Yes. You can store every officer's state security license, armed-guard or firearms permit, and training certificates with their expiration dates, and get automated alerts at 90, 60, 30, and 7 days before any of them lapse — so no guard is ever posted on an expired credential.
Do you verify guard licenses directly with the state?
Automatic state-database verification is currently available for contractor licenses in Texas, Florida, California, Washington, and Oregon. Guard licenses and firearms permits are tracked by their document and expiration date — you upload the credential and TrackMyVendor handles expiration tracking, storage, and renewal alerts.
We operate in several states — can it handle different licensing rules?
Yes. Each officer can hold multiple licenses and permits with their own states and renewal dates. You see every credential and its status in one dashboard, so multi-state operations don't turn into a spreadsheet of mismatched renewal cycles.
How is this different from Belfry, TrackTik, or other guard software?
Platforms like Belfry and TrackTik are full workforce-management suites — scheduling, GPS tracking, incident reporting — with license tracking bundled in. TrackMyVendor is just the compliance piece: credential tracking, expiration alerts, and audit-ready reports, without buying a whole operations platform to solve one problem.

Never post a guard on an expired credential

Track every license, firearms permit, and training cert across every state — and stay ready for the next client or state audit.

Start free — track up to 25 guards

No credit card required

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Collect and track W-9 forms automatically — stay 1099-ready year-round

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Plans & Pricing

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