TrackMyVendor
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Secure document management

Vendor Document Storage

Stop digging through emails and shared drives. TrackMyVendor gives you a secure, organized place to store every compliance document for each vendor — licenses, insurance certificates, safety certifications, contracts, tax forms, and more.

Start free — track up to 3 vendors No credit card required

Why document storage matters for compliance

When vendor documents are scattered, compliance gaps go unnoticed. Common challenges include:

Documents buried in email threads and shared drives
No way to know which documents are current and which have expired
Audit requests require hours of manual file hunting
Multiple versions of the same document with no clear "current" copy

How TrackMyVendor handles document storage

Upload documents per vendor

Attach PDF files and images to each vendor profile. Upload insurance certificates, license copies, tax forms, OSHA certifications, signed contracts, background checks, and any other required compliance documents.

Track expiration dates

Set expiration dates on any time-sensitive documents — insurance certificates, licenses, safety certifications, contracts, and more. TrackMyVendor monitors them and flags documents that are expiring or already expired.

Organized by vendor

Every document is attached to a specific vendor, so you always know where to find it. No more generic folders or ambiguous file names.

Secure storage

Documents are stored securely and accessible only to authorized members of your organization. Download them anytime you need them for audits or reviews.

Who needs vendor document storage?

Property managers collecting vendor paperwork
HOA managers needing audit-ready records
General contractors managing subcontractor files
Compliance teams preparing for inspections

Frequently asked questions

What file types can I upload?
You can upload PDF files and common image formats (JPG, PNG). Most compliance documents — insurance certificates, license copies, tax forms, safety records, contracts — come as PDFs and work great with TrackMyVendor.
Is there a storage limit?
Each plan includes generous document storage. You can upload multiple documents per vendor across all your vendor profiles. Contact us if you have specific storage needs.
Can vendors upload their own documents?
Yes — with the Vendor Self-Service feature, you can send vendors a secure magic link to upload their own licenses, insurance certificates, safety records, contracts, and any other compliance documents directly into your system.

Organize your vendor documents today

Secure storage, expiration tracking, and instant access. No more digging through emails.

Start free — track up to 3 vendors

No credit card required

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Plans & Pricing

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