Updated October 2026 · checked against CertFocus's own website

A CertFocus Alternative Without the $7,500 Minimum or the Six-Week Setup

CertFocus, from Vertikal RMS, runs from self-service software to full service in which credentialed insurance professionals review every certificate and phone non-compliant vendors. Its owner prices self-service at $6–$8 per vendor a year — on top of a $7,500 annual minimum and an implementation fee. TrackMyVendor has no minimum, sets up in minutes and checks each sub's license with the state.

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Choose CertFocus if

✓You want credentialed insurance professionals (CIC, CPCU, CISR, CRIS) reviewing certificates and phoning vendors for you (full service).
✓Your roster runs to the thousands, where $6–$8 a vendor beats any flat plan.
✓You'd like vendors to pay for their own submissions (vendor partnership option).
✓Certificates still arrive by fax and mail, and you want a team to process them.

Choose TrackMyVendor if

✓You have dozens or hundreds of subs, not thousands — with no annual minimum to clear first.
✓You want to start today instead of after a six-to-eight-week implementation.
✓You need each sub's license checked against the state database, not stored as another document.
✓You want the endorsement forms read — additional insured, waiver, primary and noncontributory — not just the ticked boxes (Pro).
✓Your insurer's premium audit should take an afternoon: every sub's coverage by day, with the evidence (Pro).
✓You pay subs from QuickBooks Online and want their compliance on the vendor record before you do (Pro).
✓You track more than contractors — tenants, renters, franchisees — each on their own list, with requirements set per job, site or property.

TrackMyVendor vs CertFocus, feature by feature

Both read certificates for you and grade them against your requirements. The differences are the minimum spend, the setup time, who does the reviewing, and whether the license is checked.

Capability	TrackMyVendor Free to start — see pricing	CertFocus From $6–$8 per vendor/yr; $7,500 minimum
Published pricing See the price before you talk to anyone	✓ Free plan; paid plans priced on the website	Partial Owner's guide: $6–$8/vendor/yr self-service; certfocus.com says "Call for info"
Annual minimum and setup fee What you pay before the first certificate	✓ No minimum, no implementation fee	✗ $7,500 minimum (self-service), $10,000 (full); $3,500–$4,800 implementation
Free plan and self-serve trial Load your own roster before you commit	✓ A free plan; 30-day trial on paid plans, no card	Partial 90-day test drive for RIMS members
Setup Who configures the account, and how long it takes	✓ You, in about ten minutes	6–8 weeks with a Client Success Manager
How certificates are collected What the sub has to do	✓ One-time link from their phone, no account to create	Collected by fax, email or mail on Flex and Full service
AI certificate reading Coverage data pulled from the PDF	✓ Carrier, policy number, dates and limits on every row — every plan	✓ Hawk-I AI extracts coverage within minutes
Contractor license verification The license checked against the state database	✓ TX, FL, CA, WA, OR, IL, CO, AZ, CT, AR, VA and OH state databases; licenses in every state tracked by expiration	✗ Not mentioned on its site
Endorsement forms read Additional insured, waiver, primary and noncontributory	✓ Read by ISO form number — Pro	Not described on its site
Premium audit report Was every sub insured, every day of the policy period?	✓ Coverage by day for each line, gaps named, evidence ZIP — Pro	Not described; reports run any time
Why a sub is non-compliant What's missing, in words	✓ Each red badge lists the reasons and the tab that fixes them — every plan	✓ Deficiencies highlighted in red
QuickBooks Online Compliance where you pay subs	✓ Status on the matched vendor record — Pro	Partial Integration into your accounting system
Calendar feed Deadlines in the calendar you already use	✓ Google, Outlook or Apple Calendar — Starter and up	Not described on its site
Any mix of third parties Contractors, vendors, tenants, renters in one roster	✓ Each on its own list (Pro); every job, site or property with its own coverage (Starter and up) and documents (Pro)	✓ Vendors, tenants, service providers and locations
Expert review People checking certificates and calling vendors	✗ AI reads; you make the judgement calls	✓ CIC, CPCU, CISR or CRIS account manager on Full service
W-9 collection and reading Collected with the COI, read for you	✓ Name, tax classification, TIN type and last four read by AI — every plan	Not described on its site
Renewal reminders to the sub Before each certificate expires	✓ 90/60/30/7 days, with the upload link — Starter and up; weekly digest on every plan	✓ Automated deficiency and renewal notifications
Projects and per-project requirements Subs grouped by job or property	✓ Per-project coverage minimums — Starter and up	✓ Project profiles with their own requirements
Users Who on your team can sign in	✓ Unlimited on Pro	✓ Unlimited at no extra cost
Bulk import Bring your roster and certificates across	✓ Spreadsheet, or a ZIP of certificates read one by one — Starter and up	Handled during implementation
Data export Take everything out, any time	✓ Full data export on every plan; Excel and PDF reports on Pro	Partial Reports run any time; full export not described
API and webhooks Connect compliance to your own systems	✓ REST API, REST hooks and signed webhooks — Pro	✓ "Open APIs" to ERP and contract systems
Ready-made integrations No code required	✓ QuickBooks Online, Zapier and Make — Pro	Partial System integrations optional on every level

CertFocus's column is taken from its own website, checked October 2026. Features change — confirm anything that decides it for you on a call with them.

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Why teams look for a CertFocus alternative

CertFocus is one of the few names in this category whose owner prints its rates. The reasons to keep looking are in the rest of that price sheet.

The minimum is the price, not the rate

Vertikal RMS prices CertFocus self-service at $6–$8 per vendor a year, with a $7,500 annual minimum — enough to cover roughly 940 to 1,250 vendors at those rates. With a roster of a few dozen subs, you pay the minimum regardless. TrackMyVendor has no minimum and a free plan to start.

Six to eight weeks before you start

The same guide puts implementation at 6–8 weeks, with a $3,500–$4,800 fee. TrackMyVendor has no implementation: you import your roster, set your coverage minimums and send upload links the same afternoon.

The certificate is reviewed; the license isn't

Full service puts a credentialed insurance professional on every certificate. CertFocus's site doesn't describe checking contractor licenses with the state. TrackMyVendor checks each license against the state database and shows its current status on the sub's record.

The site and the price sheet don't agree

certfocus.com says it doesn't require long-term agreements and lists "Call for info" against every service level, while its owner's guide publishes annual minimums. Ask for the terms in writing. TrackMyVendor's plans are on the page, with no minimum commitment.

When CertFocus is the better choice

For some buyers CertFocus is simply the better product. If one of these is the deciding factor, stay with it.

✓

You want insurance professionals doing the work

CertFocus full service assigns a CIC, CPCU, CISR or CRIS accredited account manager who reviews certificates, follows up expirations, sends deficiency notices and phones non-compliant vendors. TrackMyVendor's software reads and reminds; the people are yours.

✓

Your roster runs to the thousands

At $6–$8 per vendor a year, CertFocus self-service is inexpensive per vendor once you are well past its minimum, with unlimited users and quarterly carrier verification.

✓

You want vendors to carry the cost

CertFocus's vendor partnership option, at $85–$150 per vendor a year by its owner's figures, passes the cost of submitting documents to your suppliers. TrackMyVendor never charges your subs.

✓

Certificates still arrive on paper

CertFocus collects certificates by fax, email or US mail and has a data processing team to key them in. TrackMyVendor expects each sub to upload the file through their link.

Switching from CertFocus to TrackMyVendor

A migration is two files — the vendor list and the certificates — and an afternoon.

1

Get your records out of CertFocus

CertFocus lets you run reports from the website at any time: export your vendor list and compliance status, and ask your account manager for the certificate files before your contract renews.
2

Recreate your requirements

CertFocus project profiles carry their own insurance requirements. Recreate each one as a project with its coverage minimums, over a company-wide default.
3

Import the roster and the certificates

The vendor list as a spreadsheet, then the certificates as a ZIP; each one is read and filed under its contractor. Import and export (Starter and up).
4

Ask for whatever is missing

Subs without a current document get a one-time upload link. No account.
5

Keep your data portable

Full export on every plan; the REST API and webhooks on Pro.

Check your agreement's renewal date and any minimum commitment first. In the meantime you can run TrackMyVendor free on part of your roster alongside CertFocus and compare them on your real roster.

TrackMyVendor pricing, on the page

CertFocus starts at a $7,500 annual minimum plus an implementation fee, by its owner's figures. Every TrackMyVendor plan is on the pricing page — a free plan and flat monthly plans — with a 30-day trial on paid plans and no sales call.

Compare plans

Frequently asked questions

How much does CertFocus cost?

Its owner, Vertikal RMS, prices self-service at $6–$8 per vendor per year with a $7,500 annual minimum, and full service at $13–$29 per vendor per year with a $10,000 minimum, plus a $3,500–$4,800 implementation fee, per its January 2026 pricing guide. certfocus.com itself lists "Call for info" against every service level. TrackMyVendor's prices are on its pricing page, with no minimum.

How long does CertFocus take to set up?

Vertikal RMS's pricing guide says implementation usually takes 6–8 weeks, with a dedicated Client Success Manager. TrackMyVendor is self-serve: import your roster and send the first upload links in about ten minutes.

Does CertFocus verify contractor licenses?

CertFocus's site doesn't mention license verification; it reviews certificates of insurance. TrackMyVendor checks the license with the state board and shows its current status beside the certificate. How license verification works.

What does CertFocus do that TrackMyVendor doesn't?

Credentialed insurance professionals reviewing certificates and phoning non-compliant vendors on its full-service level; certificate collection by fax and mail with a data entry team; a vendor-pays option; and quarterly carrier verification. TrackMyVendor is self-serve software with AI reading, automatic reminders and state license checks.

How do I switch from CertFocus to TrackMyVendor?

Run your vendor and compliance reports from the CertFocus website and ask your account manager for the certificate files. Import the list into TrackMyVendor, upload the certificates as a ZIP so each is read and filed under its contractor, then send upload links to anyone missing a current document. Time it around your agreement's renewal. Import and export in detail.

Who owns CertFocus?

Vertikal RMS, which publishes CertFocus's pricing in its own guides and also sells PreQual, a subcontractor prequalification product that integrates with CertFocus and can be bundled with it.

No minimum. No implementation fee.

Import your subs, read their certificates, check their licenses and send the first upload links today. Start free; paid plans come with a 30-day trial.

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