TrackMyVendor
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Measure and report compliance

Know Which Contractors Are Compliant — Before the Job Starts

Know exactly where each vendor stands. TrackMyVendor calculates compliance scores automatically and lets you export professional reports for audits, board meetings, and stakeholder reviews.

Start free — see your compliance scores instantly No credit card required
Compliance summary dashboard showing project status and contractor status with counts for compliant, non-compliant, and missing documents, plus documents and licenses progress bars

Your full compliance picture at a glance — projects, contractors, documents, and licenses all in one view.

You think your subs are compliant. Are you sure?

With 20+ subs, checking license status, COI currency, and W-9 collection manually before every job isn't realistic. Something always slips.

You have 25 subs on the roster. A few have expired licenses or lapsed COIs. You don't know which ones until something forces you to check
When you pull a sub for a job, you're guessing they're still compliant — you haven't verified license, COI, and W-9 together
An audit requires you to prove each sub was compliant during the job. Pulling that data together takes days you don't have
You discover a sub's COI coverage was below the contract minimum after the project closes — too late to fix it

How compliance scoring works

Each vendor gets an automatic compliance score based on their complete documentation profile:

License Status

Are all tracked licenses current and active?

Insurance Coverage

Are insurance certificates current and on file?

Tax & Business Docs

Are W-9, business registrations, and tax documents on file?

Additional Compliance

Safety certifications, contracts, background checks, and more

Reporting features

Dashboard compliance overview

See all vendor compliance scores on your dashboard. Color-coded indicators make it easy to spot vendors that are fully compliant, expiring soon, or non-compliant.

PDF report export

Export a professional PDF report showing all vendors and their compliance status. Perfect for board meetings, audits, and insurance reviews.

Excel export

Download your vendor compliance data as an Excel spreadsheet for further analysis, filtering, or sharing with teams that prefer working in spreadsheets.

Who uses compliance reports?

Property managers reporting to ownership
HOA boards reviewing vendor compliance
Auditors verifying contractor documentation
General contractors who need to confirm every sub is clean — license, COI, and W-9 — before a job starts

Frequently asked questions

How do I know which subcontractors are actually compliant?
TrackMyVendor calculates a compliance score for each sub based on their license status, COI currency, W-9 on file, and any other documents you track. A lapsed license, expired COI, or missing W-9 each reduce the score — so a sub at 70% is flagging something specific that needs fixing before you put them on a job.
Can I export a subcontractor compliance report for an audit?
Yes. You can export a PDF report showing all subs and their compliance status — ready to hand to an auditor, your insurance carrier, or a general contractor who needs to see your documentation. Excel export is also available for filtering and further analysis.
Can I share compliance reports with people outside my organization?
Yes — exported PDF and Excel reports can be shared via email or any file-sharing method. They contain all the compliance data without requiring the recipient to have a TrackMyVendor account.

Get clear compliance visibility today

Automatic scores, professional reports, and instant audit readiness. No more manual tracking.

Start free — track up to 25 vendors

No credit card required

Explore More

Vendor Management

Organize all your contractors in one place

License Verification

Search 1 million+ professional licenses

COI Intelligence

AI-powered insurance certificate extraction

Document Storage

Manage all compliance documents securely

Automated Alerts

Get notified before documents expire

Project Management

Group vendors by project or job

HOA Management

Compliance management for HOAs

Plans & Pricing

View plans and start your free trial