TrackMyVendor
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Never miss an expiration

Know 90 Days Before a Sub's License or Insurance Lapses

Stop manually checking expiration dates. TrackMyVendor sends you email reminders well before any compliance document expires — licenses, insurance, safety certifications, contracts, and more — so you can take action before gaps appear.

Start free — set up your first expiration alert in minutes No credit card required

The cost of finding out too late

With 20+ subs rotating across jobs, expiration dates slip. The problem isn't forgetting — it's not having a system that catches it before work starts.

A sub's license lapses mid-job. The city inspector pulls it, fails the inspection, and the delay is on you
A sub's COI expires while they're active on your job site. Someone gets hurt. You're holding the claim
Manually tracking expiration dates for 20+ subs across multiple jobs doesn't scale — something always falls through
By the time a calendar reminder fires, the sub is already working expired and you don't know it

How TrackMyVendor alerts work

Multi-stage reminders with the detail you need to act

Receive email alerts at 90, 60, 30, and 7 days before an expiration date. Each alert tells you exactly which sub, which document, and when it expires — so you can follow up the same day without digging for context.

License expiration alerts

Get notified when contractor licenses are approaching expiration. Whether the license was verified from our database or manually entered, you'll get the same reliable reminders.

Document expiration alerts

Insurance certificates, safety certifications, contracts, and any other uploaded documents with expiration dates are monitored. Get alerted before documents lapse so you can request updated versions.

Missing document notifications

Get notified when a vendor's compliance profile is incomplete — missing insurance, tax documents, safety records, or any other required documentation. Stay on top of gaps before they become audit issues.

Compliance dashboard showing attention required issues list with fix now items including expired licenses and COIs, and can wait items for expiring documents with days remaining

Every issue surfaced and prioritized. Fix now vs. can wait — so you know exactly what needs attention today.

Who benefits from automated alerts?

Property managers tracking vendor renewals
HOA managers monitoring insurance compliance
General contractors managing subcontractor licenses
Compliance teams that need a defensible record of when they knew about expiring documents

Frequently asked questions

Will I know before a sub's COI expires?
Yes. TrackMyVendor sends you email alerts at 90, 60, 30, and 7 days before a sub's COI or any other tracked document expires. Each alert includes the sub's name, the document type, and the exact expiration date so you can follow up immediately.
Can I get alerted when a subcontractor's license is about to expire?
Yes. License expiration alerts work the same way as COI alerts — you'll receive email reminders at 90, 60, 30, and 7 days before expiration. This applies whether the license was verified from our database of 1 million+ professional licenses or entered manually.
What happens if a subcontractor's insurance lapses mid-project?
If a sub's COI expires while they're active on your job site, you're exposed — if someone gets hurt, you may be holding the claim. TrackMyVendor's multi-stage alerts are designed to give you 90 days of lead time so you can request a renewed COI before the lapse occurs, not after.

Never miss another expiration date

Automatic reminders at 90, 60, 30, and 7 days. Stay proactive, not reactive.

Start free — track up to 25 subs

No credit card required

Explore More

Vendor Management

Organize all your contractors in one place

License Verification

Search 1 million+ professional licenses

COI Intelligence

AI-powered insurance certificate extraction

Document Storage

Manage all compliance documents securely

Compliance Scoring & Reports

Track compliance scores and export reports

Project Management

Group vendors by project or job

Plans & Pricing

View plans and start your free trial