Contractor License Tracking Software — Know the Moment a License Lapses
One-time verification tells you a license was valid when you hired the sub. TrackMyVendor tracks it every day after that. If a license expires or gets suspended mid-project, you know before your inspector does. Search and monitor 1 million+ records across TX TDLR, FL DBPR, CA CSLB, WA L&I, and OR CCB — no manual re-checks, no spreadsheet maintenance.
No credit card · Free for your first 25 subs · First lookup in under 60 seconds
Live status from official state databases — updated daily
Verification is a moment. Tracking is ongoing.
In TX, FL, CA, WA, and OR, putting an unlicensed sub on a job site can void your contract, expose you to owner claims, and put your own license at risk. The problem isn't that GCs skip verification at hire — it's that no one re-checks after that.
How contractor license tracking software works
Add your subs once. TrackMyVendor handles verification, daily monitoring, and expiration alerts from there.
Search by name or license number
TrackMyVendor searches 1 million+ records across TX TDLR, FL DBPR, CA CSLB, WA L&I, and OR CCB. Find the sub by name, business name, or license number — results return in seconds.
Confirm status, type, and expiration date
Each result shows the license number, license type and classification, current status (active, expired, or revoked), expiration date, and the name the license is held under — from the official state record.
Add the license to your sub roster
One click attaches the verified license to the sub's profile. You can track multiple licenses per sub — plumbing, electrical, GC, and specialty trades all under one record.
Automated monitoring runs daily
No manual re-checkingTrackMyVendor checks the state database every day. If a license is suspended, revoked, or approaching expiration, the sub's compliance status updates automatically — and you get notified.
Expiration alerts fire at 90/60/30/7 days
Starter+ · Auto alertsYou get an email before the license expires. Enough time to get the sub to renew — before they're locked off the job site.
State databases covered
Five official sources, synced daily. No third-party aggregators.
Texas — TX TDLR Texas Department of Licensing and Regulation
Covers HVAC, electricians, plumbers, irrigators, and dozens of other trades. A TDLR lookup confirms active status, license type and classification, expiration date, and the name the license is held under. If you hire subs for Texas jobs, checking TDLR before the first day on-site is the only way to know a license wasn't revoked last week — not six months ago when you first vetted them.
Florida — FL DBPR Department of Business and Professional Regulation
Covers general contractors, specialty contractors, and building trade licensees. TrackMyVendor queries DBPR for current license status, expiration date, and license classification — without navigating the state's licensing portal manually.
California — CA CSLB Contractors State License Board
Issues licenses across more than 40 contractor classifications — from general building (Class B) to specialty trades. A CSLB check returns the license number, classification, current status, expiration date, and qualifying individual on record. California's $500 threshold means nearly all paid construction work requires a CSLB license — verification is not a formality here.
Washington — WA L&I Department of Labor and Industries
General contractors register with L&I; specialty trades (electricians, plumbers, elevator mechanics) hold separate L&I licenses. TrackMyVendor searches both. Washington L&I registrations auto-suspend if a contractor's bond or workers' comp lapses — a mid-project compliance risk that TrackMyVendor's daily sync catches before it becomes your problem.
Oregon — OR CCB Construction Contractors Board
Oregon general contractors register with the CCB. TrackMyVendor searches by contractor name or CCB registration number. CCB registrations renew annually — making mid-project lapses more common in Oregon than in states with biennial renewals. The daily sync catches them before your project is exposed.
How TrackMyVendor compares to other contractor license tracking options
Most GCs use one of three approaches. Here's what each one actually gives you — especially after the first check.
| What you need | Manual state websites | Enterprise platforms (myCOI, Avetta) |
TrackMyVendor |
|---|---|---|---|
| Verify a license before a job starts | Yes — slow, 5 different portals | Yes — after demo & onboarding | Yes — in seconds, self-serve |
| Catch a suspended license mid-project | No — you'd have to re-check manually | Yes — if configured | Yes — daily sync, automatic |
| Expiration alerts sent automatically | No | Yes — GC-only alerts | Yes — to you and your sub |
| COI tracking in the same platform | No | Yes — enterprise pricing | Yes — license + COI + W-9 together |
| Self-serve — no sales call or contract | N/A | No — demo required | Yes — free plan, starts today |
| Price for a 25-sub GC | Free (your time) | $500–$2,000+/yr | Free forever |
Enterprise platform capabilities based on publicly documented features as of May 2026.
What GCs are saying
"We used to find out a sub's insurance lapsed when our insurance broker asked during a renewal audit. Now I get a 30-day warning and my sub gets the same email automatically. We've got 6 active projects running right now — I'm not chasing anybody for paperwork."
Mike R. — General Contractor, Dallas TX
Managing 40 subs across 6 active job sites
Simple, transparent pricing
No contracts, no sales call. Start free — paid plans include a 30-day free trial.
Free
Free forever. No credit card. No expiration date on the free tier.
- ✓License verification — TX, FL, CA, WA & OR
- ✓Daily status monitoring
- ✓Expiration tracking (in-app reminders)
- ✓Document storage
Starter
Solo GC or property manager tired of chasing renewals manually.
- ✓Everything in Free
- ✓AI COI parsing — no manual data entry
- ✓Automated alerts (90/60/30/7 days)
- ✓W-9 collection & storage
- ✓Compliance reports (PDF & Excel)
Pro
Multiple job sites with a foreman or office manager who also needs access.
- ✓Everything in Starter
- ✓Per-project insurance requirement templates
- ✓Team roles & permissions
- ✓Bulk import — add your roster from CSV
- ✓Timestamped audit trail
- ✓Zapier & Make webhooks
No contracts. Cancel anytime. See the full plan comparison →
Frequently asked questions
What is contractor license tracking software — and how is it different from a one-time lookup?
How does TrackMyVendor compare to other automated license verification providers?
Which states are covered?
How often is the license data updated?
What happens when a license expires or gets suspended after I verify it?
How do I look up a contractor's license number?
Contractor license tracking software — free to start, no manual re-checks ever.
Add your subs once. TrackMyVendor tracks their licenses every day and alerts you the moment a status changes — so you know before the inspector does.
Start free — no credit card requiredNo credit card · Free for your first 25 subs · First lookup in under 60 seconds
Explore More
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Florida Licenses
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California Licenses
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Washington Licenses
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Oregon Licenses
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How to Verify a Contractor License
Step-by-step guide to license verification
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How TrackMyVendor compares to myCOI, Avetta, and spreadsheets
License Verification Software
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Plans & Pricing
View plans and start your free trial