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Contractor license verification & tracking · Automated daily state-database checks

Contractor License Verification Software — Know the Moment a License Lapses

One-time verification tells you a license was valid when you hired the sub. TrackMyVendor tracks it every day after that. If a license expires or gets suspended mid-project, the sub's record shows it before your inspector does. Search and monitor 1 million+ license records — no manual re-checks, no spreadsheet maintenance.

Verify licenses automatically — start free See how it works

No credit card · Free for your first 25 subs · First lookup in under 60 seconds

Just checking one contractor today? Look up a license free — no account needed.

Verification is a moment. Tracking is ongoing.

Putting an unlicensed sub on a job site can void your contract, expose you to owner claims, and put your own license at risk. The problem isn't that GCs skip verification at hire — it's that no one re-checks after that.

You verified the license when you hired the sub. Three months later it was suspended. You found out when the inspector showed up.
State licensing websites are slow, inconsistent, and require navigating five different portals for five different states.
A sub handed you a license card. You have no way to know if it's the one currently on file with the state — or if it was revoked last month.
Verification is one-time. No one re-checks mid-project. Licenses expire during jobs all the time, and spreadsheets never know.

How contractor license tracking software works

Add your subs once. TrackMyVendor handles verification, daily monitoring, and expiration alerts from there.

1

Search by name or license number

TrackMyVendor searches 1 million+ records imported from the state databases below. Find the sub by name, business name, or license number — results return in seconds.

2

Confirm status, type, and expiration date

Each result shows the license number, license type and classification, current status (active, expired, or suspended), expiration date, and the name the license is held under — from the official state record.

3

Add the license to your sub roster

One click attaches the verified license to the sub's profile. You can track multiple licenses per sub — plumbing, electrical, GC, and specialty trades all under one record.

4

Automated monitoring runs daily

No manual re-checking

TrackMyVendor checks the state database every day. A suspended or revoked license shows its new status on the sub's record, and an approaching expiration sends an alert. The same dashboard doubles as COI tracking software, so insurance certificates and license status stay current side by side — the two halves of telling a real contractor from a fake certificate of insurance.

5

Expiration alerts fire at 90/60/30/7 days

Starter+ · Auto alerts

You get an email before the license expires. Enough time to get the sub to renew — before they're locked off the job site.

Run your first license check free

State databases covered

Licenses from every state are tracked, with the same expiration monitoring on all of them. In the seven below we go further and re-check status against the state's own database daily — official sources, no third-party aggregators.

AK AL AR AZ CA CO CT DE FL GA HI IA ID IL IN KS KY LA MA MD ME MI MN MO MS MT NC ND NE NH NJ NM NV NY OH OK OR PA RI SC SD TN TX UT VA VT WA WI WV WY
Licenses tracked, with alerts before every expiration Plus an automated daily state-database check — select one for its lookup page

Texas — TX TDLR Texas Department of Licensing and Regulation

Covers HVAC, electricians, plumbers, irrigators, and dozens of other trades. A TDLR lookup confirms active status, license type and classification, expiration date, and the name the license is held under. If you hire subs for Texas jobs, checking TDLR before the first day on-site is the only way to know a license wasn't revoked last week — not six months ago when you first vetted them.

Florida — FL DBPR Department of Business and Professional Regulation

Covers general contractors, specialty contractors, and building trade licensees. TrackMyVendor queries DBPR for current license status, expiration date, and license classification — without navigating the state's licensing portal manually.

California — CA CSLB Contractors State License Board

Issues licenses across more than 40 contractor classifications — from general building (Class B) to specialty trades. A CSLB check returns the license number, classification, current status, expiration date, and qualifying individual on record. California's $500 threshold means nearly all paid construction work requires a CSLB license — verification is not a formality here.

Washington — WA L&I Department of Labor and Industries

General contractors register with L&I; specialty trades (electricians, plumbers, elevator mechanics) hold separate L&I licenses. TrackMyVendor searches both. Washington L&I registrations auto-suspend if a contractor's bond or workers' comp lapses — a mid-project compliance risk that TrackMyVendor's daily sync puts on the sub's record before it becomes your problem.

Illinois — IL IDFPR Department of Financial and Professional Regulation

Covers roofing contractors, home inspectors, architects, professional and structural engineers, and design firms. Illinois has no statewide general contractor license — GC licensing belongs to the municipality, and Chicago runs its own regime on top — so the state credential is the one that follows a roofer to every job in Illinois.

Colorado — CO DORA Department of Regulatory Agencies

Covers electricians and plumbers at every level — master, journeyman, residential wireman and inspector — plus architects, engineers and surveyors. Colorado licenses GCs, HVAC and roofing locally rather than statewide, so DORA is where an electrical or plumbing sub's credential is actually settled.

Oregon — OR BCD Construction Contractors Board

Oregon general contractors register with the CCB. TrackMyVendor searches by contractor name or CCB registration number. CCB registrations renew annually — making mid-project lapses more common in Oregon than in states with biennial renewals. The daily sync catches them before your project is exposed.

A contractor verification platform — not a one-off lookup

A search tool answers one question once. A contractor verification system answers it continuously, for every sub on your roster, across every credential they owe you.

Trade & professional license verification

As a contractor verification platform, TrackMyVendor confirms each sub's trade and professional license against the issuing state and re-verifies it daily. Trade license verification and professional license verification run the same way: add the sub once, and the platform keeps the status current instead of going stale after the first check.

One verification system for every credential

License is only one of the documents a sub owes you. The same contractor verification system tracks insurance certificates and W-9s alongside the license — so license status, COI tracking, and tax forms live in one record, all monitored automatically and surfaced before anything lapses mid-project.

How to compare automated license verification providers for contractors

The main automated license verification providers for contractors are TrackMyVendor, myCOI, and Avetta. myCOI and Avetta are enterprise platforms that require a sales call, a contract, and an implementation period. TrackMyVendor is the self-serve option — it verifies each license against the issuing state database, re-checks it daily, sends expiration alerts, and starts free for up to 25 subcontractors.

Most GCs use one of three approaches. Here's what each one actually gives you — especially after the first check.

What you need Manual state websites Enterprise platforms
(myCOI, Avetta)		 TrackMyVendor
Verify a license before a job starts Yes — slow, 5 different portals Yes — after demo & onboarding Yes — in seconds, self-serve
Catch a suspended license mid-project No — you'd have to re-check manually Yes — if configured Yes — daily sync updates the record
Expiration alerts sent automatically No Yes — GC-only alerts Yes — to you and your sub (Starter and up)
COI tracking in the same platform No Yes — enterprise pricing Yes — license + COI + W-9 together
Self-serve — no sales call or contract N/A No — demo required Yes — free plan, starts today
Price for a 25-sub GC Free (your time) $500–$2,000+/yr Free forever

Enterprise platform capabilities based on publicly documented features as of May 2026.

What GCs are saying

"We used to find out a sub's insurance lapsed when our insurance broker asked during a renewal audit. Now I get a 30-day warning and my sub gets the same email automatically. We've got 6 active projects running right now — I'm not chasing anybody for paperwork."

MR

Mike R. — General Contractor, Dallas TX

Managing 40 subs across 6 active job sites

Simple, transparent pricing

License verification is included on every plan, including Free.

30-DAY FREE TRIAL — No credit card required

Free

$0
Up to 25 subcontractors · 1 user

Organize your roster and run COI tracking at zero cost. Free forever, no credit card.

  • ✓AI COI parsing & W-9 parsing — carriers, limits, dates and TINs read for you
  • ✓50-state license tracking, plus automated license verification against state databases
  • ✓Magic link onboarding — documents arrive through an upload link, no account needed
  • ✓Document vault — contracts, licenses, W-9s and insurance, filed by category
  • ✓Weekly compliance digest — a summary email of upcoming expirations
  • ✓Timestamped audit trail — the full history of every certificate
  • –Renewal reminders are sent by you — one click emails the upload link
Start Free — No Credit Card

Pay as you go

$0.95/mo
per active subcontractor · up to 40 · 1 user

Hands-free automation for a small roster, without a flat monthly fee. 30-day free trial, no credit card.

  • ✓Everything in Free
  • ✓Automated renewal reminders — email alerts at 90/60/30/7 days to your team and the subcontractor
  • ✓Projects & job sites — group subcontractors by job, with per-project coverage rules
  • ✓Calendar feed — deadlines live in Google Calendar, Outlook or Apple Calendar
  • ✓Bulk roster import — from a CSV or a certificate archive
  • ✓Billed monthly for the most you tracked at once — only subcontractors with a document or license on file count, and inactive ones cost $0
Start 30-Day Free Trial
Most Popular

Starter

$39/mo
Unlimited subcontractors · 2 users

Flat, predictable pricing for active general contractors and property managers.

  • ✓Everything in Pay as you go
  • ✓Unlimited subcontractors — no per-record fees and no 40-record ceiling
  • ✓Predictable monthly bill — one fixed price as your roster grows
  • ✓2 user seats — invite a second team member or coordinator
Start 30-Day Free Trial

Pro

$59/mo
Unlimited subcontractors · Unlimited users

Full automation, endorsement checks and integrations for growing teams.

  • ✓Everything in Starter
  • ✓AI endorsement verification — reads the additional insured, waiver of subrogation and primary & non-contributory pages
  • ✓Unlimited users & roles — access for foremen, office managers and admins
  • ✓QuickBooks & integrations — QuickBooks Online, the API, Zapier, Make, Slack and Teams
  • ✓Insurance audit report — every sub's coverage and gaps over your policy year, for the premium audit
  • ✓Third-party categories — vendors, tenants, renters and franchisees on their own lists
Start 30-Day Free Trial

No contracts. Cancel anytime. See the full plan comparison →

Frequently asked questions

What is contractor license tracking software — and how is it different from a one-time lookup?
A one-time lookup tells you a license was valid at the moment you checked. Contractor license tracking software monitors it continuously after that — so a suspension or revocation shows on the sub's record and an approaching expiration triggers an alert, without waiting for you to think to check. TrackMyVendor includes both: a free one-off lookup that needs no account, and automated daily tracking. Add your subs once and TrackMyVendor checks their status daily and sends expiration alerts automatically. Free accounts cover up to 25 subcontractors.
Is this the same as license verification software?
Yes. "License verification software" and "license tracking software" describe the same thing here: you add a sub once, TrackMyVendor verifies the license against the issuing state's database, then re-verifies it automatically every day and keeps the current status on the sub's record. Verification confirms the license is valid right now; tracking keeps confirming it so a mid-project lapse never slips past you. It's free for your first 25 subs.
How does TrackMyVendor compare to other automated license verification providers?
Compare providers on four things: which states they verify against directly, whether they re-check continuously or only once, whether they track COIs and W-9s in the same place, and whether they're self-serve or require a sales call. TrackMyVendor covers all four — it verifies TX, FL, CA, WA, OR, IL, CO, AZ, CT, AR, VA, and OH directly, re-checks automatically, keeps COIs and W-9s in one workflow, and starts free with no demo. Enterprise providers like myCOI and Avetta are built for large companies and require a sales call, a contract, and implementation.
Which states are covered?
Licenses from all 50 states are tracked, with the same expiration monitoring and compliance status on every one. In Texas (TDLR), Florida (DBPR), California (CSLB), Washington (L&I), Oregon (BCD), Illinois (IDFPR), and Colorado (DORA) we go further and re-check status against the official database daily; a license we have not imported is added by hand and labeled "Manual" rather than "Automated", so you can always see where the status came from.
How often is the license data updated?
Daily. TrackMyVendor syncs from the official state sources listed above every day. The status you see reflects what's on file right now, not when you onboarded the sub.
What happens when a license expires or gets suspended after I verify it?
If a license expires, alerts fire at 90, 60, 30, and 7 days in advance — on the Starter plan and above. Free accounts get the weekly compliance summary email instead, listing everything expired or expiring. If a license is suspended mid-project, the daily sync puts the new status on the sub's license record — you don't have to re-check manually.
How do I look up a contractor's license number?
Use the free license lookup — no account needed — and search by the contractor's name, business name, or license number. Results pull directly from official state databases and return the license number, type, current status (active, expired, or suspended), and expiration date. With an account you can then add the license to your sub roster and monitor it automatically going forward.
How do I verify a contractor's license is active before putting them on site — a repeatable check I can hand to my team?
Add the contractor once in TrackMyVendor and it verifies the license against the issuing state database, then re-checks it daily and keeps the current status on the sub's record. Your coordinator runs the same check every time — by name, business, or license number — with no portal-hopping.
Is there software that automatically re-checks contractor licenses after hiring?
Yes. Most lookup tools only confirm a license at the moment you check. TrackMyVendor re-verifies daily against the state database, keeps the current status — suspended and revoked included — on the sub's record, and alerts you before a license expires. Free for your first 25 subs.
How do I track subcontractor licensing across multiple states?
TrackMyVendor tracks subcontractor licenses from every state on one dashboard — automated daily verification against each state's official database, with expiration alerts at 90, 60, 30, and 7 days. Other states can be tracked manually with the same expiration monitoring.
Can I automate business license tracking and renewal alerts?
Yes — add each license once and TrackMyVendor monitors its status daily and emails renewal alerts at 90, 60, 30, and 7 days before expiration, so renewals never get missed. Those per-deadline alerts are on the Starter plan and above. It covers contractor licenses from every state, and syncs daily with the official database in the states listed above.
How do I know if a contractor is both insured and licensed?
A COI tells you a contractor is insured; it says nothing about whether their state license is active. To confirm both, you need certificate tracking and license verification together. TrackMyVendor does both in one record — parsing the COI and checking the state license daily — so one dashboard answers both questions. This is the gap most compliance tools miss: a clean COI and a suspended license can coexist.

Contractor license tracking software — free to start, no manual re-checks ever.

Add your subs once. TrackMyVendor tracks their licenses every day and alerts you before one expires — so you know before the inspector does.

Start free — no credit card required

No credit card · Free for your first 25 subs · First lookup in under 60 seconds

Explore More

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Illinois Licenses

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Colorado Licenses

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Plans & Pricing

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