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Contractor license verification & tracking · Daily sync · TX · FL · CA · WA · OR

Contractor License Verification Software — Know the Moment a License Lapses

One-time verification tells you a license was valid when you hired the sub. TrackMyVendor tracks it every day after that. If a license expires or gets suspended mid-project, you know before your inspector does. Search and monitor 1 million+ records across TX TDLR, FL DBPR, CA CSLB, WA L&I, and OR CCB — no manual re-checks, no spreadsheet maintenance.

Verify licenses automatically — start free See how it works

No credit card · Free for your first 25 subs · First lookup in under 60 seconds

Verification is a moment. Tracking is ongoing.

In TX, FL, CA, WA, and OR, putting an unlicensed sub on a job site can void your contract, expose you to owner claims, and put your own license at risk. The problem isn't that GCs skip verification at hire — it's that no one re-checks after that.

You verified the license when you hired the sub. Three months later it was suspended. You found out when the inspector showed up.
State licensing websites are slow, inconsistent, and require navigating five different portals for five different states.
A sub handed you a license card. You have no way to know if it's the one currently on file with the state — or if it was revoked last month.
Verification is one-time. No one re-checks mid-project. Licenses expire during jobs all the time, and spreadsheets never know.

How contractor license tracking software works

Add your subs once. TrackMyVendor handles verification, daily monitoring, and expiration alerts from there.

1

Search by name or license number

TrackMyVendor searches 1 million+ records across TX TDLR, FL DBPR, CA CSLB, WA L&I, and OR CCB. Find the sub by name, business name, or license number — results return in seconds.

2

Confirm status, type, and expiration date

Each result shows the license number, license type and classification, current status (active, expired, or revoked), expiration date, and the name the license is held under — from the official state record.

3

Add the license to your sub roster

One click attaches the verified license to the sub's profile. You can track multiple licenses per sub — plumbing, electrical, GC, and specialty trades all under one record.

4

Automated monitoring runs daily

No manual re-checking

TrackMyVendor checks the state database every day. If a license is suspended, revoked, or approaching expiration, the sub's compliance status updates automatically — and you get notified. The same dashboard doubles as COI tracking software, so insurance certificates and license status stay current side by side.

5

Expiration alerts fire at 90/60/30/7 days

Starter+ · Auto alerts

You get an email before the license expires. Enough time to get the sub to renew — before they're locked off the job site.

Run your first license check free

State databases covered

Five official sources, synced daily. No third-party aggregators.

Texas — TX TDLR Texas Department of Licensing and Regulation

Covers HVAC, electricians, plumbers, irrigators, and dozens of other trades. A TDLR lookup confirms active status, license type and classification, expiration date, and the name the license is held under. If you hire subs for Texas jobs, checking TDLR before the first day on-site is the only way to know a license wasn't revoked last week — not six months ago when you first vetted them.

Florida — FL DBPR Department of Business and Professional Regulation

Covers general contractors, specialty contractors, and building trade licensees. TrackMyVendor queries DBPR for current license status, expiration date, and license classification — without navigating the state's licensing portal manually.

California — CA CSLB Contractors State License Board

Issues licenses across more than 40 contractor classifications — from general building (Class B) to specialty trades. A CSLB check returns the license number, classification, current status, expiration date, and qualifying individual on record. California's $500 threshold means nearly all paid construction work requires a CSLB license — verification is not a formality here.

Washington — WA L&I Department of Labor and Industries

General contractors register with L&I; specialty trades (electricians, plumbers, elevator mechanics) hold separate L&I licenses. TrackMyVendor searches both. Washington L&I registrations auto-suspend if a contractor's bond or workers' comp lapses — a mid-project compliance risk that TrackMyVendor's daily sync catches before it becomes your problem.

Oregon — OR CCB Construction Contractors Board

Oregon general contractors register with the CCB. TrackMyVendor searches by contractor name or CCB registration number. CCB registrations renew annually — making mid-project lapses more common in Oregon than in states with biennial renewals. The daily sync catches them before your project is exposed.

A contractor verification platform — not a one-off lookup

A search tool answers one question once. A contractor verification system answers it continuously, for every sub on your roster, across every credential they owe you.

Trade & professional license verification

As a contractor verification platform, TrackMyVendor confirms each sub's trade and professional license against the issuing state — TX TDLR, FL DBPR, CA CSLB, WA L&I, and OR CCB — and re-verifies it daily. Trade license verification and professional license verification run the same way: add the sub once, and the platform keeps the status current instead of going stale after the first check.

One verification system for every credential

License is only one of the documents a sub owes you. The same contractor verification system tracks insurance certificates and W-9s alongside the license — so license status, COI tracking, and tax forms live in one record, all monitored automatically and surfaced before anything lapses mid-project.

How to compare automated license verification providers for contractors

The main automated license verification providers for contractors are TrackMyVendor, myCOI, and Avetta. myCOI and Avetta are enterprise platforms that require a sales call, a contract, and an implementation period. TrackMyVendor is the self-serve option — it verifies each license against the issuing state database, re-checks it daily, sends expiration alerts, and starts free for up to 25 subcontractors.

Most GCs use one of three approaches. Here's what each one actually gives you — especially after the first check.

What you need Manual state websites Enterprise platforms
(myCOI, Avetta)		 TrackMyVendor
Verify a license before a job starts Yes — slow, 5 different portals Yes — after demo & onboarding Yes — in seconds, self-serve
Catch a suspended license mid-project No — you'd have to re-check manually Yes — if configured Yes — daily sync, automatic
Expiration alerts sent automatically No Yes — GC-only alerts Yes — to you and your sub
COI tracking in the same platform No Yes — enterprise pricing Yes — license + COI + W-9 together
Self-serve — no sales call or contract N/A No — demo required Yes — free plan, starts today
Price for a 25-sub GC Free (your time) $500–$2,000+/yr Free forever

Enterprise platform capabilities based on publicly documented features as of May 2026.

What GCs are saying

"We used to find out a sub's insurance lapsed when our insurance broker asked during a renewal audit. Now I get a 30-day warning and my sub gets the same email automatically. We've got 6 active projects running right now — I'm not chasing anybody for paperwork."

MR

Mike R. — General Contractor, Dallas TX

Managing 40 subs across 6 active job sites

Simple, transparent pricing

No contracts, no sales call. Start free — paid plans include a 30-day free trial.

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Free

$0
Up to 25 subcontractors · 1 user

Free forever. No credit card. No expiration date on the free tier.

  • ✓License verification — TX, FL, CA, WA & OR
  • ✓Daily status monitoring
  • ✓Expiration tracking (in-app reminders)
  • ✓Document storage
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Starter

$39/mo
Unlimited subcontractors · 1 user

Solo GC or property manager tired of chasing renewals manually.

  • ✓Everything in Free
  • ✓AI COI parsing — no manual data entry
  • ✓Automated alerts (90/60/30/7 days)
  • ✓W-9 collection & storage
  • ✓Compliance reports (PDF & Excel)
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Pro

$79/mo
Unlimited subcontractors · Unlimited users

Multiple job sites with a foreman or office manager who also needs access.

  • ✓Everything in Starter
  • ✓Per-project insurance requirement templates
  • ✓Team roles & permissions
  • ✓Bulk import — add your roster from CSV
  • ✓Timestamped audit trail
  • ✓Zapier & Make webhooks
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Frequently asked questions

What is contractor license tracking software — and how is it different from a one-time lookup?
A one-time lookup tells you a license was valid at the moment you checked. Contractor license tracking software monitors it continuously after that — catching suspensions, revocations, and expirations as they happen, not when you next think to check. TrackMyVendor includes both: a free one-off lookup and automated daily tracking. Add your subs once and TrackMyVendor checks their status daily and sends expiration alerts automatically. Free accounts cover up to 25 subcontractors.
Is this the same as license verification software?
Yes. "License verification software" and "license tracking software" describe the same thing here: you add a sub once, TrackMyVendor verifies the license against the state database (TX TDLR, FL DBPR, CA CSLB, WA L&I, or OR CCB), then re-verifies it automatically every day and alerts you if the status changes. Verification confirms the license is valid right now; tracking keeps confirming it so a mid-project lapse never slips past you. It's free for your first 25 subs.
How does TrackMyVendor compare to other automated license verification providers?
Compare providers on four things: which states they verify against directly, whether they re-check continuously or only once, whether they track COIs and W-9s in the same place, and whether they're self-serve or require a sales call. TrackMyVendor covers all four — it verifies TX, FL, CA, WA, and OR directly, re-checks daily, keeps COIs and W-9s in one workflow, and starts free with no demo. Enterprise providers like myCOI and Avetta are built for large companies and require a sales call, a contract, and implementation.
Which states are covered?
Automated verification covers Texas (TDLR), Florida (DBPR), California (CSLB), Washington (L&I), and Oregon (CCB). For all other states, you can manually enter license details and still get expiration tracking and compliance scoring — labeled "Self-reported" for clarity.
How often is the license data updated?
Daily. TrackMyVendor syncs from official state sources every day — TX TDLR, FL DBPR, CA CSLB, WA L&I, and OR CCB. The status you see reflects what's on file right now, not when you onboarded the sub.
What happens when a license expires or gets suspended after I verify it?
If a license expires, alerts fire at 90, 60, 30, and 7 days in advance. If a license is suspended mid-project, the daily sync catches it and updates the sub's compliance status automatically — you don't have to re-check manually.
How do I look up a contractor's license number?
Search by the contractor's name, business name, or license number. Results pull directly from official state databases and return the license number, type, current status (active, expired, or revoked), and expiration date. You can then add the license to your sub roster and monitor it automatically going forward.
How do I verify a contractor's license is active before putting them on site — a repeatable check I can hand to my team?
Add the contractor once in TrackMyVendor and it verifies the license against the issuing state database (TX TDLR, FL DBPR, CA CSLB, WA L&I, OR CCB), then re-checks daily and alerts you if the status changes. Your coordinator runs the same check every time — by name, business, or license number — with no portal-hopping.
Is there software that automatically re-checks contractor licenses after hiring?
Yes. Most lookup tools only confirm a license at the moment you check. TrackMyVendor re-verifies daily against the state database and alerts you the moment a license is suspended, revoked, or nearing expiration — so a mid-project lapse never slips past you. Free for your first 25 subs.
How do I track subcontractor licensing across multiple states?
TrackMyVendor tracks subcontractor licenses across Texas, Florida, California, Washington, and Oregon from one dashboard — automated daily verification against each state's official database, with expiration alerts at 90, 60, 30, and 7 days. Other states can be tracked manually with the same expiration monitoring.
Can I automate business license tracking and renewal alerts?
Yes — add each license once and TrackMyVendor monitors its status daily and emails renewal alerts at 90, 60, 30, and 7 days before expiration, so renewals never get missed. It covers contractor licenses across five states plus manual tracking for any other license type.
How do I know if a contractor is both insured and licensed?
A COI tells you a contractor is insured; it says nothing about whether their state license is active. To confirm both, you need certificate tracking and license verification together. TrackMyVendor does both in one record — parsing the COI and checking the state license daily — so one dashboard answers both questions. This is the gap most compliance tools miss: a clean COI and a suspended license can coexist.

Contractor license tracking software — free to start, no manual re-checks ever.

Add your subs once. TrackMyVendor tracks their licenses every day and alerts you the moment a status changes — so you know before the inspector does.

Start free — no credit card required

No credit card · Free for your first 25 subs · First lookup in under 60 seconds

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