Contractor Management
Organize all your contractors, subcontractors, and service providers in one place. Add notes, track multiple licenses per contractor, and maintain a complete contractor profile.
Your spreadsheet doesn't know a license was revoked this morning.
We do.
Subcontractor Compliance Tracking for General Contractors
TrackMyVendor is a subcontractor compliance tracking platform that automatically monitors professional licenses, Certificates of Insurance (COI), and W-9 documents — so general contractors and property managers always know which subs are compliant. One expired license or lapsed COI is all it takes to stop a job, lose a contract, or expose yourself to liability. TrackMyVendor keeps you ahead of every expiration — automatically.
Want a free audit of your current process? Take our 10-minute compliance assessment.
1,000,000+ licenses in database
Daily data sync
TX, FL, CA, WA & OR databases covered
For General Contractors, Property Managers & HOAs — keep subcontractor compliance organized and audit-ready.
Stop Chasing Subcontractors for Compliance Documents
Manually tracking license expirations in spreadsheets
Chasing subs for updated certificates, insurance, or other required documents
Risk of fines from expired licenses or lapsed insurance
No way to quickly check who's current and who isn't when a job inspector shows up
With TrackMyVendor
Every issue, prioritized — fix now vs. can wait.
Everything General Contractors Need to Track Subcontractor Compliance
Real-time license verification, AI COI parsing, and automatic expiration alerts — so you know the status of every sub without checking anything manually.
License Verification
Search 1 million+ professional licenses from Texas, Florida, and California official state databases. Verify license status, expiration dates, and holder information instantly.
COI Intelligence
Upload a certificate of insurance PDF and AI instantly extracts carrier, policy, coverage types, limits, and expiration dates. No manual data entry.
Contractor Self-Service
Send contractors a secure magic link to upload their own licenses, insurance, safety records, contracts, and other compliance documents. No more chasing emails—documents flow directly into your compliance dashboard.
Project Management
Group contractors by project or job. Set per-project insurance requirements and track compliance across all assigned contractors at a glance.
Team Collaboration
Invite team members with role-based permissions. Track every action with a timestamped audit trail so you always know who changed what and when.
Automated Alerts
Receive email notifications 90, 60, 30, and 7 days before licenses or insurance documents expire. Never be caught off guard.
Compliance Scoring & Reports
Get instant compliance scores for each contractor based on license status, insurance coverage, and documentation. Export PDF and Excel reports for audits.
Document Storage
Upload and manage licenses, insurance certificates, safety certifications, contracts, tax forms, and any other required compliance documents for each contractor. Track expiration dates and get alerts when documents need renewal.
Evaluating alternatives? See how TrackMyVendor compares to myCOI, Billy, and TrustLayer →
Built for General Contractors, Property Managers & HOAs
Especially built for small GC operations — and everyone else who manages contractor risk.
Most popular
General Contractors
Juggling subs across multiple projects? Know who's compliant and who isn't — before the job inspector shows up.
Property Managers
Track vendors across multiple properties. Get alerts before a COI or license expires — not after a claim.
HOA Management
Verify every contractor's license and insurance before they work on community property — keep your board informed and protected.
Homebuilders
Know your trade subs are properly licensed and insured before they break ground — not after something goes wrong.
Set Up Subcontractor Compliance Tracking in Minutes
No more manual checking. No more taking a sub's word for it.
1
Add Your Subcontractors
Type in a name or upload your existing sub list from a spreadsheet. Most GCs have their full roster in TrackMyVendor in under 10 minutes — and immediately see who's compliant and who isn't.
2
We Verify Licenses — Automatically
No clicking through government sites. TrackMyVendor checks Texas, Florida, and California license records daily and flags anyone whose status has changed since you last looked. Send subs a magic link to collect their COIs and other documents directly.
3
Know Who's Compliant Before Every Job Starts
Your dashboard shows a compliance score for every sub. You get email alerts at 90, 60, 30, and 7 days before a license or COI expires — so you're never caught off guard before a job starts.
Every sub's compliance status at a glance. Red means stop. Green means go.
If a License Gets Suspended Overnight, You'll Know Before They Show Up
A license can be suspended between the time you hired a sub and the day they show up. Daily sync means you know first.
Automatic verification available in Texas, Florida, California, Washington & Oregon. You can add and track manual licenses from any other state with expiration tracking and alerts.
Manual tracking available for all other states with expiration alerts.
Plans for General Contractors, Property Managers & HOAs
Simple, transparent pricing for every stage of your business.
30 DAYS FREE TRIAL – No credit card required
Free
$0
Up to 25 subcontractors · 1 user
Try it risk-free — no credit card needed.
- ✓License verification — TX, FL, CA, WA & OR databases
- ✓Expiration tracking & alerts
- ✓Magic link contractor self-service
- ✓Document storage
Starter
$39/mo
Unlimited subcontractors · 1 user
For small GC operations ready to automate compliance.
$39/mo is less than the cost of re-verifying one sub's license if it turns out to be expired mid-job.
- ✓Everything in Free
- ✓AI-powered COI parsing - no manual data entry
- ✓Automated expiration alerts (90/60/30/7 days)
- ✓W-9 collection & storage
Pro
$79/mo
Unlimited subcontractors · unlimited users
For GCs running multiple active job sites with a team.
- ✓Everything in Starter
- ✓Per-project insurance requirement templates
- ✓Compliance enforcement - flag subs who don't meet project requirements
- ✓Team access with role-based permissions
- ✓Compliance reports - PDF & Excel export for audits
- ✓Bulk contractor import from spreadsheet
- ✓Timestamped audit trail
Free Tools
Free Compliance Tools
Get started instantly with no signup required. Use our free tools to verify licenses, check compliance, and assess your risk.
License Lookup
Instantly verify any Texas contractor license status. Search by name or license number — no account needed.
Look Up a LicenseCompliance Checklist
Download a ready-to-use contractor compliance checklist covering licenses, insurance, and documentation requirements.
Get the ChecklistCompliance Assessment
Answer a few questions and get an AI-powered report on your contractor compliance gaps and what to fix first.
Find Your Compliance GapsFrequently Asked Questions
Common questions from general contractors and property managers.
How long does it take to set up subcontractor compliance tracking?
Most general contractors and property managers are up and running in under 10 minutes. You can import your existing contractor list from a spreadsheet, or add subs one at a time. TrackMyVendor immediately checks licenses against state databases and flags any missing documents — so you know where you stand before your first job starts.
How is TrackMyVendor different from tracking licenses in a spreadsheet?
A spreadsheet tells you what you entered — TrackMyVendor tells you what's actually true. License statuses are verified daily against official state databases, so you're not relying on what a sub told you. You also get automatic expiration alerts at 90, 60, 30, and 7 days, AI-powered COI parsing, and a magic link that lets subs upload their own documents. A spreadsheet does none of that automatically.
What happens if I hire a subcontractor with an expired license?
As the general contractor, you can be held liable even if your subcontractor failed to renew their license. Depending on your state and project type, this can mean stop-work orders, fines, voided insurance claims, or personal liability for damages. TrackMyVendor monitors every subcontractor's license daily against official state databases (Texas TDLR, Florida DBPR, California CSLB) and alerts you at 90, 60, 30, and 7 days before anything expires — so you know before the inspector does.
What if my subcontractors work in states you don't cover yet?
Our live database currently covers Texas, Florida, California, Washington, and Oregon, with more states added regularly. For any state not yet covered, you can manually enter license details — number, holder name, expiration date — and upload a copy of the document. You'll still get all expiration alerts and compliance tracking for manually added licenses, the same as verified ones.
How do I know the license data is actually current and not outdated?
TrackMyVendor syncs directly with official state licensing databases every day. If a license is revoked, suspended, or expired, the status in your dashboard updates automatically — you don't need to manually check or re-import anything. Every license record shows the last verified date so you can see exactly when it was confirmed.
What happens if a subcontractor ignores the magic link document request?
You'll see the request marked as pending in your dashboard, and you can resend the link at any time with one click. TrackMyVendor also notifies you if a request goes unanswered after a set period, so nothing falls through the cracks. The vendor receives a reminder email as well — without you having to follow up manually.
Can I cancel my subscription anytime?
Yes, you can cancel your subscription at any time from your account settings. There are no long-term contracts or cancellation fees. If you cancel, you'll continue to have access until the end of your current billing period.
Start Knowing Which Contractors Are Compliant — Before Your Next Job Starts.
The next job inspector isn't waiting. Know your subs are covered before they step on site.
Start Your Free TrialNo credit card required · 30-day free trial · Cancel anytime