Contractor Management
Organize all your contractors, subcontractors, and service providers in one place. Add notes, track multiple licenses per contractor, and maintain a complete contractor profile.
Never Work With a
Non-Compliant Contractor Again
Track contractors, verify licenses, manage certificates, insurance, any other required documents, and get automatic expiration reminders — all in one place.
850,000+ licenses in database
Daily data sync
Secure & encrypted
For General Contractors, Property Managers & HOAs — keep contractor compliance organized and audit-ready.
Stop Chasing Contractors for Compliance Documents
Manually tracking license expirations in spreadsheets
Chasing contractors for updated certificates, insurance, or other required documents
Risk of fines from expired licenses or lapsed insurance
No single source of truth for contractor compliance status
With TrackMyVendor
Instant license verification from official state databases
Magic link document requests—contractors upload their own certificates and insurance
Automated alerts before anything expires
Real-time compliance scores for every contractor
Complete Contractor Compliance Platform
Everything you need to manage contractor risk and maintain compliance across your organization.
License Verification
Search 850,000+ professional licenses from Texas, Florida, and California official state databases. Verify license status, expiration dates, and holder information instantly.
COI Intelligence
Upload a certificate of insurance PDF and AI instantly extracts carrier, policy, coverage types, limits, and expiration dates. No manual data entry.
Contractor Self-Service
Send contractors a secure magic link to upload their own licenses, insurance, safety records, contracts, and other compliance documents. No more chasing emails—documents flow directly into your compliance dashboard.
Project Management
Group contractors by project or job. Set per-project insurance requirements and track compliance across all assigned contractors at a glance.
Team Collaboration
Invite team members with role-based permissions. Track every action with a timestamped audit trail so you always know who changed what and when.
Automated Alerts
Receive email notifications 90, 60, 30, and 7 days before licenses or insurance documents expire. Never be caught off guard.
Compliance Scoring & Reports
Get instant compliance scores for each contractor based on license status, insurance coverage, and documentation. Export PDF and Excel reports for audits.
Document Storage
Upload and manage licenses, insurance certificates, safety certifications, contracts, tax forms, and any other required compliance documents for each contractor. Track expiration dates and get alerts when documents need renewal.
Built for Teams Who Manage Contractors
From general contractors to property managers, we help you stay compliant.
General Contractors
Track subcontractor licenses, insurance, and all compliance documents for every project.
Property Managers
Ensure all service contractors maintain proper credentials.
HOA Management
Verify contractor compliance before approving community work.
Homebuilders
Verify trade contractor qualifications before starting work.
Get Started in Minutes
Three simple steps to contractor compliance peace of mind.
1
Add Your Contractors
Create contractor profiles for each contractor or service provider you work with. Add notes, contact info, and any relevant details.
2
Collect Licenses & Documents
Send contractors a secure magic link to upload their own licenses, insurance certificates, safety records, contracts, and other compliance documents—or add documents yourself. Search our database to verify licenses instantly. Everything in one place.
3
Monitor & Report
View compliance scores on your dashboard, receive automated alerts before expirations, and generate professional reports for audits or stakeholders.
Comprehensive License Database
Automatic verification available in Texas, Florida & California. You can add and track manual licenses from any other state with expiration tracking and alerts.
Choose Your Plan
Simple, transparent pricing for every stage of your business.
30 DAYS FREE TRIAL – No credit card required
Free
$0
Up to 3 contractors
- ✓Single user
- ✓Contractor & license tracking
- ✓Add licenses, certificates, insurances, or other required documents with expiration dates
Starter
$39/mo
Up to 20 contractors
- ✓Everything in Free
- ✓PDF and Excel reports export & sharing
- ✓Email reminders
Pro
$79/mo
Up to 100 contractors
- ✓Everything in Starter
- ✓Organize contractors into projects
- ✓Invite team members
Growth
$149/mo
Unlimited contractors
- ✓Everything in Pro
- ✓Unlimited contractors
- ✓Unlimited projects
Frequently Asked Questions
Everything you need to know about TrackMyVendor.
What types of licenses can I track?
TrackMyVendor supports all professional licenses from our covered states. This includes contractor licenses, electrician licenses, plumber licenses, HVAC technician licenses, and many more trade certifications. Our database currently covers Texas, Florida, and California, with more states coming soon.
How often is the license data updated?
Our license database syncs daily with official state databases. This ensures you always have access to the most current license status, expiration dates, and holder information for all tracked licenses.
Can I upload licenses from states you don't cover yet?
Yes! You can manually add licenses from any state. Simply enter the license details including number, holder name, expiration date, and upload a copy of the license document. You'll still get expiration alerts and compliance tracking for manually added licenses.
How do compliance alerts work?
We automatically send email reminders 90, 60, 30, and 7 days before any tracked license, certificate, insurance, or other required document expires. You'll also receive alerts if a contractor is missing required documentation, helping you stay proactive about compliance.
Is my data secure?
Absolutely. All data is encrypted in transit and at rest. We use industry-standard security practices to protect your contractor information and documents. Your data is never shared with third parties.
Can I cancel my subscription anytime?
Yes, you can cancel your subscription at any time from your account settings. There are no long-term contracts or cancellation fees. If you cancel, you'll continue to have access until the end of your current billing period.
Ready to Simplify Contractor Compliance?
Join companies who trust TrackMyVendor to keep their contractor relationships compliant and risk-free.
Start Your Free TrialNo credit card required · 30-day free trial · Cancel anytime