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Project-based compliance

Track Subcontractor Compliance Per Job

Every job has different insurance requirements. TrackMyVendor lets you group subs by job, set per-job coverage minimums, and see at a glance which jobs are fully compliant — and which subs are falling short.

Start free — track up to 25 subs No credit card required

A sub compliant for one job can be underinsured for another

Your plumber passes your baseline insurance check — $1M General Liability. But the commercial job you just won requires $2M. Your plumber has $1M. Do you know that before they start work?

A sub whose COI meets your standard requirement is underinsured for the job with higher owner-mandated minimums — and you don't catch it until after work starts
Tracking per-job coverage minimums in a spreadsheet alongside 20+ subs means something always gets crossed or missed
No clear view of which jobs have coverage gaps before work begins — you're checking one sub at a time instead of seeing the whole job
When a claim hits, proving each sub had the required coverage for that specific job requires cross-referencing COIs, contract requirements, and job assignments manually

How TrackMyVendor manages project compliance

Organize vendors by project

Create projects for each job, contract, or engagement. Assign vendors to one or more projects and see who's working where at a glance.

Set per-project insurance requirements

Each project can have its own coverage minimums for General Liability, Workers' Compensation, Auto, and Umbrella insurance. Vendor COI data is automatically compared against these thresholds.

Project-level compliance dashboard

See a clear compliance status for each project: compliant, non-compliant, or no vendors assigned. Drill into specific issues per vendor to understand exactly what's missing.

Identify coverage gaps before they become problems

If a vendor's General Liability coverage is $500,000 but the project requires $1,000,000, you'll see it immediately. Fix compliance gaps before work starts, not after an incident.

Project list view showing 5 active construction projects with date ranges, compliant and non-compliant status indicators, and number of assigned contractors per project

Every project's compliance status at a glance — see which jobs are ready and which need attention.

Individual project compliance view showing required coverage amounts and per-contractor compliance status with specific missing coverage callouts for each non-compliant subcontractor

Drill into any project to see exactly which contractors are missing coverage — and what's needed to fix it.

Who needs project-based compliance tracking?

General contractors managing multiple job sites with different insurance requirements
Property managers with per-property coverage requirements from building owners
Homebuilders coordinating trades across multiple subdivisions or phases
GCs and PMs who need to prove that every sub on a specific job met the coverage requirements for that job — not just the general baseline

Frequently asked questions

Can a vendor be assigned to multiple projects?
Yes. A vendor can be assigned to as many projects as needed. Each project evaluates that vendor's compliance independently based on its own insurance requirements.
How are project insurance requirements compared to vendor coverage?
When you upload a Certificate of Insurance (COI), TrackMyVendor automatically extracts coverage types and amounts. Each project's minimum requirements are compared against these amounts, and any gaps are flagged as non-compliant.
What happens if a vendor doesn't meet a project's coverage requirements?
The project will show a non-compliant status, and the vendor's specific compliance issues will be listed — for example, "General Liability coverage $500,000 below minimum $1,000,000". This makes it easy to communicate exactly what's needed.
Is the Projects feature available on all plans?
Projects are available on paid plans. The free plan includes core vendor management and compliance tracking without project-based organization.

Stop guessing which projects are compliant

Set coverage requirements per project and let TrackMyVendor do the rest.

Start free — track up to 25 subs

No credit card required

Explore More

Vendor Management

Organize all your contractors in one place

Team Collaboration

Invite team members with role-based access

Compliance Scoring & Reports

Track compliance scores and export reports

Automated Alerts

Get notified before documents expire

General Contractors

Compliance tracking for general contractors

Homebuilders

Compliance tracking for homebuilders

Plans & Pricing

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