TrackMyVendor
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Verify · Monitor · Alert · Report

Contractor Compliance Software Built for the Way GCs Actually Work

The Subcontractor Verification Platform for General Contractors & Property Managers

TrackMyVendor is the platform general contractors and property managers use to verify subcontractor credentials, monitor compliance in real time, and stay audit-ready — without spreadsheets, email chains, or manual re-checks.

Start free — up to 25 subs No credit card required

What contractor compliance software actually needs to cover

A sub can be licensed but uninsured. Insured but missing a W-9. Compliant last month but revoked today. Real contractor compliance software tracks all of it — together — not in four separate tools.

Contractor Licenses

Verified against 5 state databases. Monitored daily.

Certificates of Insurance

AI reads COIs. Coverage dates tracked automatically.

W-9 Tax Forms

Track status, flag missing forms before payment.

Expiration Alerts

Automated at 90, 60, 30, and 7 days out.

How the platform works

From onboarding a new sub to staying audit-ready for every project.

1

Build your verified sub roster

Import your existing sub list via CSV or add contractors individually. Search 1 million+ licenses across Texas (TDLR), Florida (DBPR), California (CSLB), Washington (L&I), and Oregon (CCB) to pull the verified license record and attach it to each sub's profile in one click.

2

Collect COIs and W-9s — from subs directly

Send subs a secure upload link. They upload their own documents — no email attachments, no follow-up calls. AI extracts COI coverage dates, policy limits, and named insured automatically so you don't re-key anything.

3

Monitor continuously — the platform does the work

Licenses are re-verified against state databases daily. COI and W-9 expirations are tracked automatically. You get notified before anything lapses — no calendar reminders, no manual re-checks, no surprises on-site.

4

Dashboard + reports for every project and audit

Your compliance dashboard shows a live score for every sub — compliant, expiring, or non-compliant — across all credentials at once. Export PDF or Excel compliance reports for project owners, insurers, or internal reviews in seconds.

Everything in the platform

License verification — Search and verify licenses against TX, FL, CA, WA, and OR state databases — then monitor them daily.
COI tracking — Upload COIs, let AI extract the data, and track expiration dates automatically across your full roster.
W-9 tracking — Know which subs have a current W-9 on file and which ones don't before you cut a check.
Automated alerts — Expiration notifications at 90, 60, 30, and 7 days — to your team or directly to the sub.
Compliance scoring — Each sub gets a live compliance score based on all their credentials combined.
Vendor self-service portal — Send subs a secure link to upload their own documents — no email, no back-and-forth.
PDF and Excel reports — Export compliance reports for project owners, insurers, or board presentations.
Project grouping — Assign subs to projects and track compliance by project — not just across the entire roster.
Team collaboration — Invite team members with role-based permissions. Everyone sees the same current data.
Document storage — Centralized storage for every credential document. Find any sub's COI or license in seconds.
Audit trail — Timestamped history of every verification. Defensible record if credentials are ever questioned.
Manual license entry — Track subs in any state — not just the five covered by our automated databases.

Who uses this contractor compliance software

General Contractors

Managing 10–150 subcontractors across multiple active projects means credentials expire constantly. A compliance platform gives you a single place to see who's verified and who needs attention — before mobilization, not after.

GC compliance →

Property Managers

Recurring vendors — HVAC, plumbing, landscaping, cleaning — renew credentials on rolling schedules. Contractor compliance software tracks renewals automatically so you're never caught with an expired COI on a claim.

Property manager compliance →

HOA Managers

Board liability depends on contractors working on common areas being properly licensed and insured. A platform creates the documentation trail the board needs to demonstrate due diligence.

HOA compliance →

Homebuilders

Production builders manage dozens of trade subs per community across concurrent projects. Compliance software scales what your team can manage — without adding headcount to chase credentials.

Homebuilder compliance →

Frequently asked questions

What is contractor compliance software?
Contractor compliance software is a platform that helps general contractors and property managers verify, monitor, and manage subcontractor credentials — including licenses, certificates of insurance (COIs), and W-9 tax forms — in one place. It automates the verification process, tracks expiration dates, and sends proactive alerts so credentials never lapse unnoticed.
Which platform tracks subcontractor credentials?
TrackMyVendor is a contractor compliance platform built specifically to track subcontractor credentials. It verifies contractor licenses against state databases (TX, FL, CA, WA, OR), reads certificates of insurance with AI, tracks W-9 status, and sends automated alerts before any credential expires. It's designed for general contractors and property managers managing 10–150+ subcontractors.
What makes TrackMyVendor a contractor verification platform vs. just a spreadsheet?
A spreadsheet is static — it only knows what you entered, and it never tells you when something changes. A contractor verification platform actively monitors credentials against live state data, automatically extracts data from uploaded documents, sends expiration alerts before anything lapses, and creates an audit trail of every verification. The platform does the ongoing work; the spreadsheet requires you to do it manually every time.
How many subcontractors can the platform handle?
The free plan covers up to 25 subcontractors. Paid plans support larger rosters — 20, 100, or unlimited subcontractors depending on the plan. All plans include the full platform: license verification, COI tracking, W-9 tracking, automated alerts, and compliance reporting.
Does the software work for contractors in all states?
Automated license verification covers Texas (TDLR), Florida (DBPR), California (CSLB), Washington (L&I), and Oregon (CCB). For all other states, you can enter license details manually and still get expiration tracking, compliance scoring, and alerts. COI and W-9 tracking works for subcontractors in any state.
How does the platform collect documents from subcontractors?
TrackMyVendor includes a vendor self-service portal. You send each subcontractor a secure upload link, and they upload their COI, W-9, or other documents directly. AI extracts the data from COIs automatically. No email attachments, no manual data entry.

One platform. Every credential. Every sub.

Stop managing compliance across email, spreadsheets, and state websites. Start free — no credit card, no setup fee.

Start free — up to 25 subs

No credit card required

Explore More

License Verification Software

Automated daily license monitoring for your sub roster

Subcontractor Credential Tracking

Platform that tracks licenses, COIs, and W-9s for every sub

COI Tracking Software

Software for collecting and tracking COIs

Automated Alerts

Get notified before documents expire

Vendor Self-Service

Let vendors upload their own documents

Compliance Scoring & Reports

Track compliance scores and export reports

Document Storage

Manage all compliance documents securely

General Contractors

Compliance tracking for general contractors

Property Managers

Vendor compliance for property managers

Plans & Pricing

View plans and start your free trial