myCOI Is Built for Enterprise Compliance Teams. Most GCs Aren't Running One.
myCOI (now rebranded as illumend) is designed for organizations managing 200+ certificates with dedicated compliance staff. If you're a general contractor or property manager running 10–150 vendors, this page covers your real options — with transparent pricing and no sales call required to evaluate them.
$39/mo for unlimited vendors — vs. $1,500+/yr for myCOI at 50 vendors
The four most common myCOI alternatives
If you just want a quick read before diving deeper — here's where each option sits.
| Platform | Best for | Pricing | Key difference from myCOI |
|---|---|---|---|
| TrackMyVendor | GCs & PMs, 10–150 vendors | Free / $39 / $79 per month | COI + W-9 + license verification in one place. Self-serve, instant compliance status, no vendor account required. |
| Billy | Procore-heavy GCs, 100+ subs | ~$600/mo at 100 subs, sales call | Modern UI, better mid-market fit than myCOI. No license verification or W-9 tracking. |
| Jones | GCs focused on insurance collection | Quote-based | Strong vendor self-service flow. Narrower feature set than myCOI. No license tracking. |
| TrustLayer | Large enterprise, complex compliance | Enterprise, custom quote | More modern AI than myCOI. Still enterprise-priced and enterprise-scoped — not a step down in complexity. |
Pricing based on publicly available information as of May 2026. Enterprise platforms that require a sales call are noted. COI tracking and W-9 collection work for vendors in any state; contractor license verification currently covers TX, FL, and CA.
Why general contractors look for myCOI alternatives
myCOI is a legitimate platform with 15+ years in the COI tracking space. It serves large enterprises well. The problem isn't the product — it's the fit.
The platform is built for 200+ certificates minimum
If you're managing 30 subs out of the same office where you bid jobs, you're not the buyer myCOI designed for — and the onboarding, pricing, and UI complexity will reflect that. You'll pay for a compliance department's worth of features and spend weeks setting up a tool that should take minutes.
No pricing without a sales call
You can't evaluate myCOI without booking a demo. Based on user-reported data, entry-level pricing runs $30–$60 per vendor per year — a 50-vendor operation is $1,500–$3,000+ annually before extra seats and per-extraction charges. The sales call is part of the product: it's a signal the number wasn't built for your budget.
You upload a COI Monday. You get compliance status Friday.
Your sub starts Wednesday. myCOI's review queue is backed up — it's peak season. You get the compliance status three days after he's already on the job, unverified, because the work couldn't wait. This is the most common user complaint in myCOI reviews: certificate reviews routinely take 2 days to 2 weeks during construction season.
Your subs won't create a portal account — and they shouldn't have to
myCOI requires subcontractors to register, manage login credentials, and navigate a vendor portal before they can submit a single document. Real-world result: your subs ignore the emails, skip the registration, and you spend the next three days chasing them. You didn't buy a compliance tool to spend more time following up with subs.
COI only — no W-9s, no license tracking
myCOI tracks certificates of insurance. It does not collect W-9s or verify contractor license status against state licensing boards. If you need to confirm a sub is licensed, not just insured — and catch a revoked license before they step on a job — myCOI won't get you there.
TrackMyVendor vs. myCOI — head to head
The two platforms solve different problems for different buyers. Here's what the comparison actually looks like.
| Capability |
TrackMyVendor
Free / $39 / $79 per month
|
myCOI (illumend)
Custom quote, ~$1,500–$3,000+/yr
|
|---|---|---|
|
COI collection & storage
Centralized document storage with upload workflow
|
✓ | ✓ |
|
Automated expiration alerts
Email notifications before policies lapse
|
✓ | ✓ |
|
AI COI parsing
Auto-extracts coverage data from uploaded PDFs
|
✓ | ✓ |
|
Instant compliance status
Compliance shown immediately after upload
|
✓
within minutes of upload
|
Partial
2 days–2 weeks in review queue
|
|
Contractor license verification
Live status checks against TX TDLR, FL DBPR, CA CSLB
|
✓
TX, FL, CA
|
✗ |
|
W-9 collection & tracking
Collect W-9s alongside COIs in one workflow
|
✓ | ✗ |
|
Vendor self-service — no vendor account needed
Subs submit docs via magic link, no login required
|
✓
magic link — no account, no friction
|
Partial
portal login required
|
|
Transparent pricing
See price before signing up or talking to sales
|
✓ | ✗ |
|
Self-serve setup — operational today
No implementation call or onboarding session
|
✓
~10 min setup
|
✗
formal implementation, days–weeks
|
|
Human insurance expert review (Concierge)
Licensed insurance professionals review certificates
|
✗ |
✓
Concierge tier
|
|
Procore integration
Native two-way sync with Procore construction PM
|
Roadmap |
✓
user reviews: mixed quality
|
For a full six-platform comparison including Billy, TrustLayer, and Procore Insurance, see the COI tracking software comparison →
What you need to know before choosing Billy, Jones, or TrustLayer
Billy
Best for: Procore-heavy GCs managing 100+ subcontractors
Billy is a modern, Procore-native platform with AI COI parsing and 24-hour review by CRIS-certified insurance professionals — a meaningful upgrade from myCOI in speed and UX. It also tracks W-9s and business licenses, and doesn't require vendors to create a portal account. Designed and priced for operations managing 100+ subs with ERP systems in place.
Strengths vs. myCOI
- ✓ 24-hr expert review (vs. 2 days–2 weeks)
- ✓ Native Procore side panel + ProcorePay enforcement
- ✓ No vendor login required for document submission
Still missing
- ✗ No live contractor license verification
- ✗ ~$600/mo for 100 subs — no public pricing
- ✗ Requires sales demo and implementation time
Other options worth knowing about
TrustLayer
Best for: large enterprises with complex multi-party compliance needs
TrustLayer is the AI-native enterprise alternative to myCOI — more modern technology stack, real-time insurance policy monitoring (not just certificate tracking), and deeper integrations. If myCOI feels dated and you're managing a large operation, TrustLayer is the upgrade. It's not a step down in complexity or price.
Strengths vs. myCOI
- ✓ Real-time policy monitoring (not just COI documents)
- ✓ More modern AI technology
- ✓ Broader integrations
Still missing / trade-offs
- ✗ Enterprise pricing — not for small GCs
- ✗ No contractor license verification
- ✗ No W-9 tracking
Who should actually stay on myCOI
A comparison page that says myCOI is wrong for everyone isn't a comparison — it's an ad. Here's when myCOI is genuinely the right call.
Large GCs managing 500+ subcontractor relationships per year
At that scale, myCOI's workflow depth and Concierge human-review tier justify the enterprise pricing.
Corporate real estate portfolios with in-house risk/compliance departments
The platform is built to be operated by dedicated compliance staff — if you have that, you'll use it well.
Organizations that need licensed insurance experts reviewing certificates
myCOI's Concierge tier pairs software with actual insurance professionals. No self-serve alternative offers this.
Enterprises deeply integrated with Procore or MRI
If you've built your PM workflow around these platforms, myCOI's integrations (despite mixed user reviews on quality) are a real advantage.
If you're a general contractor with 10–150 subs, a property manager running 20–80 vendors, or anyone who needs W-9 or license tracking alongside COIs — myCOI isn't the wrong product because it's bad. It's the wrong product because it was never designed for you.
It's the wrong product because it was never designed for you. This one was.
COI tracking, W-9 collection, and contractor license verification in one place. $39/month for unlimited vendors. No sales call. No implementation timeline. Most GCs are up and running in 10 minutes.
No credit card required to start
Which platform is right for you
If you've read this far, here's the short version.
Frequently asked questions
What is the biggest difference between myCOI and TrackMyVendor?
How much does myCOI cost compared to alternatives?
Does myCOI verify contractor licenses?
Is myCOI worth it for a small general contractor?
How long does it take to switch from myCOI to an alternative?
What happens to my existing COI data if I switch?
Does TrackMyVendor work if my subs are outside Texas, Florida, or California?
Who should actually stay on myCOI?
Related resources
Full COI Software Comparison
myCOI, Billy, TrustLayer, Procore & more — six platforms head to head
Billy Alternatives
Evaluating Billy too? See how it compares to TrackMyVendor
COI Tracking Software Guide
How COI tracking software works and what to look for
Contractor License Verification
Why COI alone isn't enough — and how license tracking fills the gap
W-9 & Document Tracking
Collect COIs, W-9s, and other vendor docs in one place
Vendor Self-Service Portal
How subs submit docs without creating an account
TrackMyVendor Pricing
Free to $79/mo — all plans, no sales call required
COI Software Reviews on Capterra ↗
Independent user reviews of myCOI, Billy, and other platforms
COI Software Reviews on G2 ↗
Verified user ratings and peer comparisons for the COI tracking category