TrackMyVendor vs myCOI vs Billy vs TrustLayer — COI Tracking Software Comparison 2026

Spreadsheets are where most GCs start, and for very small operations — five subs, stable renewal dates, no multi-project complexity — they work fine. The problems compound as you scale: no automated alerts mean a lapsed policy only surfaces when you remember to check, manual data entry for every renewal introduces errors, and there's no way to verify that a license behind a COI is still active. If you've ever sent a sub to a job site based on a COI that was technically current but whose license had been suspended, a spreadsheet had no way to warn you. It's a free starting point, not a compliance system.

myCOI is one of the most established names in COI tracking and has the feature depth to prove it — dedicated compliance specialists, broker portal access, robust audit trails, and integrations with most major construction platforms. It was built for insurance brokers, large GCs, and enterprise risk management teams that need a high-touch, fully managed solution. If you're a GC running 200+ subs with a dedicated safety or compliance manager, myCOI can handle it. If you're managing 15 to 50 subs and trying to automate a spreadsheet, the pricing — which typically starts around $500/month — and the onboarding process will feel like buying a semi truck when you needed a pickup.

Under 150 subs? See how TrackMyVendor compares →

Billy is the most modern-feeling platform in this comparison — clean UI, good vendor portal experience, and a mid-market price point that makes it accessible to GCs who've outgrown a spreadsheet but aren't ready for enterprise software. It sits in the $200–800/month range depending on vendor count and features, which prices out small GC operations. License verification is not part of the product, so if a sub's COI looks valid but their license is suspended, Billy won't catch it. For mid-size GCs primarily focused on insurance collection and renewal management, it's a legitimate option worth evaluating.

Need license verification included? TrackMyVendor adds it free for your first 25 subs →

TrustLayer is the most technically advanced platform in the category — AI-first, strong integrations across construction and real estate platforms, and a compliance engine that goes beyond COIs into broader risk management. It targets large construction firms, real estate investment managers, and enterprises that need a configurable compliance layer at scale. Pricing is enterprise-only and requires a sales conversation; expect it to start well above $500/month for any meaningful deployment. TrustLayer is genuinely impressive software, but it is not designed for a 30-sub GC operation in Texas who wants to stop chasing insurance renewal emails.

Not an enterprise? TrackMyVendor is free to start — no sales call required →

Procore Insurance is not a standalone COI tracking product — it is an add-on module within the Procore construction management platform. If your operation is already running Procore as your project management tool, the insurance module is worth evaluating because the data lives where your project workflows already are. If you're not on Procore, this is not an entry point: you'd be adopting a full construction PM platform to get to the compliance features, which is the wrong order of operations. Even within Procore, the insurance module focuses on document collection — license verification against state databases is not part of the feature set.

Not on Procore? TrackMyVendor is standalone — setup takes under 10 minutes →