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AI-powered extraction

COI Intelligence: Read Certificates in Seconds, Not Hours

Upload a PDF certificate of insurance and TrackMyVendor's AI instantly extracts the carrier, policy number, coverage types, limits, and expiration dates. No manual data entry required.

Start free — track up to 3 vendors No credit card required

Why manually reading COIs doesn't scale

A single ACORD certificate packs carrier info, policy numbers, multiple coverage types, per-occurrence limits, aggregates, effective dates, and additional insured clauses into one dense page. Multiply that by dozens of vendors and the manual review burden becomes unsustainable.

Manually keying in coverage amounts from every COI is slow and error-prone
A typo in a coverage limit can mean the difference between compliant and exposed
Comparing vendor coverage against project-specific minimums requires mental math every time
Expired policies slip through when expiration dates are buried in document text

How COI Intelligence works

Upload a PDF. The AI handles the rest.

1. Upload a COI PDF

Drag and drop or select a certificate of insurance PDF. Standard ACORD forms and most carrier-issued certificates are supported.

2. AI reads the certificate

Within seconds, the AI extracts the insured name, carrier, policy number, effective and expiration dates, certificate holder, description of operations, and every coverage line — including General Liability, Workers' Compensation, Auto, and Umbrella limits.

3. Coverage data feeds into compliance

Extracted coverage types and limits are automatically compared against your organization's and project-level insurance requirements. If a vendor's General Liability is $500,000 but your project requires $1,000,000, it's flagged instantly.

4. Automated expiration alerts

The extracted expiration date drives automatic email reminders at 90, 60, 30, and 7 days before the policy lapses. No calendar entries to maintain — the system handles it.

What the AI extracts from every COI

Policy details

  • Insured name
  • Insurance carrier
  • Policy number
  • Effective & expiration dates
  • Certificate holder
  • Description of operations

Coverage lines

  • General Liability limits
  • Workers' Compensation limits
  • Commercial Auto limits
  • Umbrella / Excess Liability limits
  • Per-occurrence & aggregate amounts
  • Combined single limits

Who benefits from COI Intelligence?

General contractors verifying subcontractor insurance before mobilization
Property managers processing dozens of vendor COIs each renewal cycle
HOA boards ensuring every contractor meets community coverage standards
Risk managers who need to compare coverage limits across many vendors quickly

Frequently asked questions

What file formats does COI Intelligence support?
COI Intelligence works with PDF certificates of insurance. Standard ACORD forms and most carrier-issued certificates are supported. You can also upload image files (JPG, PNG) which are stored for reference but not analyzed by the AI.
How accurate is the AI extraction?
The AI uses advanced document understanding to read COI PDFs. Extracted data is displayed for your review after upload, and you can re-run the analysis at any time. We recommend a quick visual check for critical coverage amounts.
How does coverage comparison work?
You set minimum coverage requirements at the organization or project level — for example, $1,000,000 General Liability. When a COI is uploaded, the extracted coverage amounts are automatically compared against those thresholds. Any gaps are flagged on the vendor's compliance status.
Can I upload multiple COIs for the same vendor?
Yes. Vendors often carry multiple policies — General Liability, Workers' Compensation, and Auto may come from different carriers. Upload each COI separately and all coverage data is tracked together under that vendor's profile.

Stop reading COIs line by line

Upload the PDF. The AI extracts the data. Compliance checks happen automatically.

Start free — track up to 3 vendors

No credit card required

Explore More

COI Tracking

Track certificates of insurance automatically

Document Storage

Manage all compliance documents securely

Automated Alerts

Get notified before documents expire

Vendor Self-Service

Let vendors upload their own documents

General Contractors

Compliance tracking for general contractors

HOA Management

Compliance management for HOAs

Plans & Pricing

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