Contractor License Verification Software
Automated License Monitoring for General Contractors & Property Managers
Add your subcontractors once. TrackMyVendor checks their license status against official state databases every day and sends you alerts before a license expires or gets revoked — no manual lookups, no spreadsheets to update, no surprise lapses on-site.
One-time lookup vs. license verification software — what's the difference?
A license lookup tells you whether a contractor is licensed right now. Software keeps telling you — every day, automatically, for every sub on your roster.
One-time lookup
- Confirms license status at a single point in time
- Good for onboarding a new sub
- Doesn't catch expirations or revocations that happen later
- Requires you to remember to check again
- No audit trail, no history, no alerts
License verification software
- Monitors license status automatically every day
- Covers your entire sub roster at once
- Sends alerts before licenses expire — 90, 60, 30, and 7 days out
- Flags revocations the day they're posted to state databases
- Creates an audit trail — every verification is timestamped
How the license verification software works
Add your subcontractors
Import your sub list via CSV or add them manually. Each sub gets a profile where all their licenses, insurance, and tax forms live together.
Search and verify licenses against state databases
Search 1 million+ licenses across Texas (TDLR), Florida (DBPR), California (CSLB), Washington (L&I), and Oregon (CCB). Find the license record, confirm it matches your sub, and attach it to their profile in one click.
The software monitors automatically from there
Once a license is attached, the work is done. TrackMyVendor checks it daily against the state source. Status changes and upcoming expirations trigger automatic email alerts — you don't have to check anything manually again.
See your entire roster's compliance in one dashboard
Your dashboard shows a live compliance score for every sub — green (compliant), yellow (expiring soon), or red (expired or non-compliant). Drill into any sub to see the full license detail and history.
What's included in the license verification software
Daily automated re-verification
License status is re-checked against the state source every day. Revocations are caught within 24 hours of posting.
Expiration alerts at 90/60/30/7 days
Set your own alert windows. Notifications go to you and optionally directly to the subcontractor so they renew in time.
Verification audit trail
Every verification is timestamped. Show project owners or insurers a complete record of when you verified each sub's license and what the status was.
Multiple licenses per subcontractor
A sub who holds a plumbing license and a gas fitting license gets both tracked. Every license type under one profile.
Compliance scoring & PDF reports
Export compliance reports to PDF or Excel for project owners, insurers, or internal audits. Each report shows current license status across your full roster.
Manual entry for any state
Working in states outside our automated coverage? Enter license details manually and still get expiration tracking and compliance scoring.
State databases the software verifies against
License data syncs daily from five official state sources. Status you see in TrackMyVendor is the status on file right now — not what your sub handed you six months ago.
Texas — TDLR
Texas Department of Licensing and Regulation. Covers HVAC, electricians, plumbers, irrigators, and dozens of other trades.
Browse Texas licenses →Florida — DBPR
Florida Department of Business and Professional Regulation. General contractors, specialty contractors, and building trades.
Browse Florida licenses →California — CSLB
California Contractors State License Board. 40+ contractor classifications including Class B general building and specialty trades.
Browse California licenses →Washington — L&I
Washington Labor & Industries. Contractor registrations and specialty trade licenses. Auto-suspensions caught within 24 hours.
Browse Washington registrations →Oregon — CCB
Oregon Construction Contractors Board. Annual registrations — the daily sync is especially important here given the higher renewal frequency.
Browse Oregon registrations →Frequently asked questions
What is contractor license verification software?
How is this different from just looking up a license on a state website?
Which states does the software cover?
How quickly does the software catch a revoked license?
Can the software send alerts directly to subcontractors?
How much does license verification software cost?
Automate your license verification today
Stop re-checking licenses manually. Add your subs once and let the software handle it — free for your first 25.
Start verifying freeNo credit card required
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Plans & Pricing
View plans and start your free trial