The check no other COI tool makes · TX · FL · CA · WA · OR

Contractor License Verification Software

Q: Can the software send alerts directly to subcontractors?

Yes. Expiration alerts go to you and your subcontractor. When a sub gets notified early, they're more likely to renew before their license lapses — which keeps your project on schedule.

Q: How much does license verification software cost?

TrackMyVendor is free for up to 25 subcontractors with no credit card required. Starter is $39/month (unlimited subs, 1 user) and Pro is $79/month (unlimited subs, unlimited users with team roles and bulk import). See the pricing page for the full plan comparison.

A clean COI doesn't tell you whether that contractor's license is active right now. TrackMyVendor checks state databases directly — TX TDLR, FL DBPR, CA CSLB, WA L&I, and OR CCB — every day, automatically, for your entire sub roster. Add your subs once. We handle the rest.

Start verifying free See how it works

No credit card · Free for up to 25 subs

TrackMyVendor compliance dashboard showing live contractor license status, COI tracking, and expiration alerts

Live license status across your entire sub roster

One-time lookup vs. license verification software

A license lookup tells you whether a contractor is licensed right now. Software keeps telling you — every day, automatically, for every sub on your roster.

One-time lookup

Confirms license status at a single point in time
Good for vetting a new sub before onboarding
Doesn't catch expirations or revocations that happen later
Requires you to remember to check again
No audit trail, no history, no alerts

TrackMyVendor

License verification software

Monitors license status automatically every day
Covers your entire sub roster at once
Alerts before licenses expire — 90, 60, 30, and 7 days out
Flags revocations the day they're posted to state databases
Pairs with COI tracking — one dashboard for the full picture

How the license verification software works

Add your subs once — everything after that is automatic.

Add your subcontractors

Bulk import

Import your sub list from a CSV or add them one at a time. Each sub gets a profile where their licenses, insurance, and tax forms live together.

Find and attach their license record

Real-time check

Search 1 million+ licenses across TX TDLR, FL DBPR, CA CSLB, WA L&I, and OR CCB. Confirm the record matches your sub and attach it to their profile in one click.

Software monitors automatically from there

Daily sync

TrackMyVendor re-checks every attached license against the state source daily. Expirations and status changes trigger alerts to you and your sub — you don't check anything manually again.

See your entire roster's compliance in one dashboard

Green (compliant), amber (expiring soon), red (expired or suspended). Filter by project, drill into any sub to see their full license history.

What's included

Everything you need to stop checking licenses manually — nothing requiring a dedicated compliance team to run.

Daily automated re-verification

License status re-checked against the state source every day. Revocations caught within 24 hours of posting.

Expiration alerts at 90/60/30/7 days

Alerts go to you and your sub automatically — so they can renew before lapsing without a follow-up from you.

Multiple licenses per subcontractor

A sub holding a plumbing and a gas fitting license gets both tracked. Every license type under one profile.

Compliance dashboard & PDF reports

Export reports to PDF or Excel for project owners or insurers. Shows current license status across your full roster.

Manual entry for any state

Working outside our automated states? Enter license details manually and still get expiration tracking and compliance scoring.

Zapier & Make integrations

Route license expiration alerts to Slack, Google Sheets, Gmail, or 6,000+ apps. No code required. Zapier guide · Make guide

State databases the software verifies against

License data syncs daily from five official state sources. Status you see in TrackMyVendor is the status on file right now — not what your sub handed you six months ago.

Texas — TDLR

Texas Department of Licensing and Regulation. Covers HVAC, electricians, plumbers, irrigators, and dozens of other trades.

Browse Texas licenses →

Florida — DBPR

Florida Department of Business and Professional Regulation. General contractors, specialty contractors, and building trades.

Browse Florida licenses →

California — CSLB

California Contractors State License Board. 40+ contractor classifications including Class B general building and specialty trades.

Browse California licenses →

Washington — L&I

Washington Labor & Industries. Contractor registrations and specialty trade licenses. Auto-suspensions caught within 24 hours.

Browse Washington registrations →

Oregon — CCB

Oregon Construction Contractors Board. Annual registrations — the daily sync is especially important here given the higher renewal frequency.

Browse Oregon registrations →

"We used to find out a sub's insurance lapsed when our insurance broker asked during a renewal audit. Now I get a 30-day warning and my sub gets the same email automatically. We've got 6 active projects running right now — I'm not chasing anybody for paperwork."

Mike R. — General Contractor, Dallas TX

Managing 40 subs across 6 active job sites

Simple pricing — no sales call required

License verification is included on every plan, including free.

30-DAY FREE TRIAL — No credit card required

Free

Up to 25 subcontractors · 1 user

Free forever. No credit card. No expiration.

✓License verification — TX, FL, CA, WA & OR
✓Expiration tracking (in-app reminders)
✓Magic link uploads
✓Document storage

Start Free — No Credit Card

Starter

$39/mo

Unlimited subcontractors · 1 user

Solo GC or PM tired of chasing renewals manually.

✓Everything in Free
✓AI COI parsing
✓Automated alerts (90/60/30/7 days)
✓W-9 collection & storage
✓Compliance reports (PDF & Excel)

Start Free Trial

Pro

$79/mo

Unlimited subcontractors · Unlimited users

Multiple job sites with a foreman or office manager who also needs access.

✓Everything in Starter
✓Per-project insurance requirements
✓Team roles & permissions
✓Bulk import from CSV
✓Zapier & Make webhooks
✓Timestamped audit trail

Start Free Trial

No contracts. Cancel anytime. See the full plan comparison →

Frequently asked questions

What is contractor license verification software?

Contractor license verification software automates the process of confirming that your subcontractors hold valid, active state-issued licenses — and keeps monitoring them so you're notified before a license expires or is revoked. Unlike a one-time lookup, software tracks your entire sub roster continuously and sends proactive alerts, creating an audit trail of every verification.

How is this different from just looking up a license on a state website?

A state website lookup is a point-in-time check — it tells you the status today, but won't tell you when the license expires next month or gets revoked next week. TrackMyVendor monitors every license daily, alerts you before expiration, flags revocations automatically, and keeps a timestamped audit trail. For GCs managing 10–100+ subs, that's the difference between a checklist and a system.

Which states does the software cover?

TrackMyVendor automatically verifies and monitors licenses from Texas (TDLR), Florida (DBPR), California (CSLB), Washington (L&I), and Oregon (CCB). For all other states, you can manually enter license details and still receive expiration tracking and compliance scoring.

How quickly does the software catch a revoked license?

State databases are synced daily. A revocation posted to the state's database today will be reflected in TrackMyVendor within 24 hours. You'll receive an email alert if any tracked license changes status.

Can the software send alerts directly to subcontractors?

Yes. Expiration alerts go to you and your subcontractor automatically. When a sub gets notified early, they're more likely to renew before their license lapses — which keeps your project on schedule.

How much does license verification software cost?

License verification is included on the Free plan — no credit card required for your first 25 subs. Starter is $39/month (unlimited subs, 1 user) and Pro is $79/month (unlimited subs, unlimited users, plus bulk import, Zapier webhooks, and audit trail). See the full plan comparison →

Stop re-checking licenses manually

Add your subs once and let the software handle it — free for your first 25, running today.

Start verifying free

No credit card required