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The easiest COI tracking system for GCs

COI Tracking for General Contractors

Subcontractor Insurance Compliance — Without the Manual Work

Stop chasing subcontractors for updated certificates of insurance. TrackMyVendor collects COIs via magic link, parses every field with AI, and alerts you at 90, 60, 30, and 7 days before anything expires — so you're never the last to know when a sub's coverage lapses.

Start free — track your first 25 subs No credit card required

The COI problem every GC knows

A sub's COI expires mid-project. Their carrier renewed without telling them — or anyone else. You find out when the owner's rep asks for a current certificate before authorizing the next pay app. Or worse, the job inspector shows up.

Certificates scattered across emails and shared drives
Sub's coverage lapses mid-project without any notification
Manually keying expiration dates into spreadsheets is error-prone
Coverage limits don't match what the owner or contract requires

How TrackMyVendor handles COI tracking

Three steps to get your entire sub roster tracked — in under 10 minutes.

1

Add your subcontractors

Type in names or upload your existing sub list from a spreadsheet. TrackMyVendor creates a profile for each sub and tracks every compliance document in one place.

2

Send a magic link — subs upload their own COI

Each sub gets a secure, personalized link to upload their certificate of insurance directly. No login required on their end. AI reads the PDF automatically — carrier, policy number, coverage types, limits, and expiration date extracted in seconds.

3

Get alerted before anything expires

Expiration reminders at 90, 60, 30, and 7 days — automatically. Your dashboard shows a compliance score for every sub so you always know who's covered and who needs attention before the next job kicks off.

What you get with TrackMyVendor COI tracking

AI COI parsing

Upload a PDF — carrier, policy, limits, and expiration extracted automatically. No manual data entry, no typos.

Self-service collection

Subs upload their own COIs via secure magic link. Documents land directly in your dashboard — no email chains.

Expiration alerts

Email reminders at 90, 60, 30, and 7 days before a COI expires — sent to you and optionally to the sub for renewal.

Compliance dashboard

Every sub gets a compliance score. Red means their COI is expired or missing — fix it before the job starts, not after.

License monitoring too

TrackMyVendor also monitors contractor licenses from TX, FL, CA, WA, and OR state databases — daily checks, instant alerts if a license lapses.

W-9 in the same workflow

Collect W-9 forms from the same magic link flow. COI and W-9 tracked together — one dashboard, not two.

Frequently asked questions

What is a COI tracker?
A COI tracker is software that collects, stores, and monitors certificates of insurance for your subcontractors and vendors. It automatically tracks expiration dates and alerts you before coverage lapses — replacing spreadsheets and manual email follow-ups.
What is the best COI tracking software for general contractors?
The best COI tracking software for GCs combines self-service collection (so subs upload their own certificates), AI parsing (so expiration dates are extracted automatically), and expiration alerts. TrackMyVendor is free for your first 25 subcontractors and starts at $39/month — no sales call or implementation project required.
What COI tracking companies have the easiest system to use?
TrackMyVendor is built for lean GC operations without a dedicated compliance team. You add your subs, send them a magic link, and the system handles collection and tracking automatically. Enterprise tools like myCOI, TrustLayer, and Billy are more complex and priced for large operations. See our comparison for a side-by-side breakdown.
Is there free COI tracking software?
TrackMyVendor is free for your first 25 subcontractors — no credit card required. Plans start at $39/month after that. You can be tracking COIs in under 10 minutes with no sales call or onboarding project.
How do I track subcontractor insurance?
Add your subs to TrackMyVendor, send each one a magic link to upload their certificate of insurance, and set automatic expiration reminders. The AI reads each PDF and extracts all coverage details — no manual data entry. You get alerts at 90, 60, 30, and 7 days before any COI expires.

Start tracking subcontractor COIs today

Free for your first 25 subs. No credit card, no sales call, no implementation project.

Start free — track your first 25 subs

No credit card required

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Collect and track W-9 forms automatically — stay 1099-ready year-round

Vendor Self-Service

Let vendors upload their own documents

Automated Alerts

Get notified before documents expire

Compare COI Tracking Software

How TrackMyVendor compares to myCOI, Avetta, and spreadsheets

General Contractors

Compliance tracking for general contractors

License Verification

Search 1 million+ professional licenses

Plans & Pricing

View plans and start your free trial