Vendor Compliance Tracking — COIs, Licenses, W-9s, and Bonds in One Dashboard

Vendor compliance tracking is the process of collecting, verifying, and monitoring the compliance documents required from every vendor or subcontractor — including Certificates of Insurance (COIs), contractor licenses, W-9 forms, and bonds. A vendor compliance tracking platform like TrackMyVendor automates this process, sending alerts before anything expires and surfacing gaps before they become liability.

TrackMyVendor uses AI to parse COI documents and extract expiration dates automatically. Once a COI is uploaded — either by you or by the vendor through a self-service link — the system tracks the expiration date and sends you email reminders at 90, 60, 30, and 7 days before it lapses. You can see the status of every vendor's COI from a single dashboard.

Yes — TrackMyVendor connects directly to state licensing databases (Texas TDLR, Florida DBPR, California CSLB) to verify contractor licenses against official records. Unlike tools that only track what you upload, TrackMyVendor will alert you if a license is suspended or lapses even if the vendor doesn't notify you.

Yes — TrackMyVendor is free for up to 25 vendors with no credit card required. The free tier includes COI tracking, license verification, W-9 and bond document storage, and email expiration alerts. Paid plans are available for larger rosters with additional features including compliance reports and multi-user access.